Office Assistant
Skills
About This Role
Background
Our client is establishing an operational base in Dubai to support its regional activities, including investment coordination, advisory engagements, and cross-border venture operations.
We are looking for an Office Assistant based in Dubai who will provide administrative support,
Dubai, United Arab Emirates
Purpose of the Role
The Office Assistant will provide administrative and office support for our platform, assisting with office administration, documentation, scheduling, communication, and general coordination activities.
The role will help ensure that the office operates in an organized, professional, and well-supported manner while providing administrative assistance to teams and visitors operating.
Office Administration
- Support the day-to-day administration.
- Assist with coordination of office vendors and service providers.
- Maintain organized office records, correspondence, and documentation.
Administrative Coordination
- Assist in coordinating communication with external service providers when required.
- Maintain organized administrative records and office documentation.
- Support administrative follow-up tasks and documentation requests.
Administrative Record Keeping
- Organize office-related receipts and administrative records.
- Ensure documentation is properly maintained and filed.
Travel Coordination
- Coordinate travel arrangements for staff operating in or through , including:
- flights
- accommodation
- transportation
- Assist with travel bookings and itinerary coordination.
Executive & Administrative Support
- Assist in scheduling meetings and coordinating executive calendars.
- Organize meeting logistics and documentation.
- Maintain contact lists and office directories.
- Assist with internal communication and coordination tasks.
Experience
- Minimum 2–3 years experience in roles such as:
- Executive Assistant
- Secretary
- Office Assistant
- Administrative Assistant
- Preferred experience in:
- Corporate services firms
- Professional services firms
- Advisory firms
- Investment firms
Skills
- Strong office administration capability
- Strong communication and coordination skills
- Strong organizational and documentation management skills
- Ability to manage multiple tasks efficiently
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