Office Assistant
Skills
About This Role
Administrative & Office Support
- Perform daily clerical tasks including filing, data entry, scanning, and document control
- Handle incoming calls, emails, and correspondence professionally
- Maintain organized records of invoices, LPOs (Local Purchase Orders), delivery notes, and supplier documents
Documentation & Regulatory Compliance
- Prepare and maintain documentation required by UAE authorities (e.g., municipality and food control departments)
- Ensure proper filing of product approvals, health certificates, and import/export documents
- Track product expiry dates, batch numbers, and ensure accurate record-keeping for audits
Coordination & Operations Support
- Coordinate with suppliers, logistics teams, and customers regarding orders and deliveries
- Assist in processing sales orders and preparing related documentation
- Support warehouse coordination for incoming/outgoing shipments
Inventory & Procurement Assistance
- Maintain basic inventory logs and update stock movement records
- Assist procurement team with purchase requests and supplier follow-ups
- Monitor stock levels and notify concerned departments
Office Management
- Maintain office supplies and ensure smooth day-to-day operations
- Assist in scheduling meetings and preparing reports
- Support HR/admin tasks when required (e.g., document collection, filing employee records)
Requirements
- Minimum **High School Certificate**; Diploma in Business Administration is an advantage
- **1–2 years of experience in UAE** in admin/office roles (foodstuff, FMCG, or logistics preferred)
- Proficiency in **Microsoft Office (especially Excel)**
- Familiarity with ERP systems (e.g., Tally, SAP, or similar) is a plus
- Good communication skills in **English**; **Arabic is an advantage**
- Strong attention to detail and organizational skills
Preferred Knowledge (UAE-Specific)
- Basic understanding of **Dubai Municipality food safety regulations**
- Familiarity with **HACCP standards**
- Knowledge of **import/export documentation** (Bill of Ladi
- ng, COO, Health Certificates, etc.)
- Experience handling **expiry tracking and batch control systems**
Salary & Benefits (Typical UAE Package)
- Salary: AED 2,500 – AED 4,000 (depending on experience)
- Visa + Medical Insurance provided
- Annual Leave as per UAE Labour Law
- Air ticket allowance (depending on company policy)
Work Environment
- Office-based role within a foodstuff trading company, warehouse, or distribution center
- May require coordination with warehouse/cold storage facilities
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