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Office Assistant

Thornton Tomasetti
Boston, USA
Part-time
Junior · 2+ years experience
Onsite
Discovered 2 weeks ago
Communication

Full Job Posting

Your Role

  • As an Office Assistant, you will be the face of our Boston office, support the technical engineering staff with new project pursuits, and help with other administrative management tasks. Your role plays an important part in ensuring seamless office operations, making a positive first impression with our clients and visitors, and leading the upkeep of common office spaces. Qualified candidates enjoy building relationships and collaborating internally with leaders, managers, and technical staff, and collaborating externally with clients, customers, subconsultants, and vendors. This is a part-time, in-office role.
  • What You’ll Do
  • Coordinate RFPs/proposals internally and with Marketing, including data entry in Microsoft Dynamics, and keep track of open and submitted proposals.
  • Liaise with other Thornton Tomasetti departments including Marketing, Legal, Accounting, and the Talent Team.
  • Follow up with clients on invoices and assist in collecting outstanding payments.
  • Assist with administrative tasks for technical staff, including travel arrangements and processing expenses.
  • Coordinate deliveries and visitors to the office, greet and welcome guests as soon as they arrive at the office, and answer, screen, and forward incoming phone calls.
  • Maintain reception area, kitchen/Town Hall, breakout areas, and conference rooms.
  • Stock office and kitchen supplies.
  • Coordinate with buildings and vendors in the case of maintenance issues.
  • What You’ll Bring
  • 2+ years of experience in administration and team coordination.
  • Proven ability to multitask, define successful workflows related to office operations, and proactively solve problems.
  • Strong interpersonal skills, with demonstrated ability to work effectively and collaboratively with diverse team members and external parties operating in a matrix organizational structure.
  • Proficiency in Microsoft Office Suite.
  • Excellent organizational skills.
  • Excellent written and verbal communication skills
  • Flexibility in juggling deadlines and changing priorities.
  • Compensation
  • The rate for this position generally is $52,000 - $65,000 annually. This range is a good faith estimate provided pursuant to the Massachusetts Equal Pay for Equal Work Act and Equal Pay Transparency Rules. It is based on what a successful Massachusetts applicant might be paid and assumes that the successful candidate will be in Massachusetts or perform the position from Massachusetts. Similar positions located outside of Massachusetts will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by Massachusetts Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employee already in the role, as well as other considerations permitted by law. A potential new employee’s pay history will not be used in compensation decisions.

Benefits

  • Depending on your employment status, benefits may include:
  • Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
  • Flexible Spending Accounts for Medical and Childcare
  • Paid Time Off, Family Leave for New Parents, Volunteer Time
  • Tuition Reimbursement
  • Commuter Transit (where available)
  • 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
  • Fitness Reimbursement
  • And other various wellness, diversity/inclusion and employee resource programs and initiatives
  • Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
  • Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.
  • Thornton Tomasetti Global Terms of Use and Privacy Statement
  • Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Thornton Tomasetti are conditioned on your acceptance and compliance with these terms.
  • Please access the linked document by clicking here, select the country where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the terms.
  • To request a reasonable accommodation during the application process for this role, please contact [email protected]
  • Beware Of Recruitment Fraud: Scammers may attempt to impersonate Thornton Tomasetti. Messages from our firm come only from the ThorntonTomasetti.com domain, Thornton Tomasetti does not use any third-party recruiters. When in doubt, please contact us through our web form here and see how you can protect yourself online here.

Qualifications

  • 2+ years of experience in administration and team coordination.
  • Proven ability to multitask, define successful workflows related to office operations, and proactively solve problems.
  • Strong interpersonal skills, with demonstrated ability to work effectively and collaboratively with diverse team members and external parties operating in a matrix organizational structure.
  • Proficiency in Microsoft Office Suite.
  • Excellent organizational skills.
  • Excellent written and verbal communication skills
  • Flexibility in juggling deadlines and changing priorities.
  • Compensation
  • The rate for this position generally is $52,000 - $65,000 annually. This range is a good faith estimate provided pursuant to the Massachusetts Equal Pay for Equal Work Act and Equal Pay Transparency Rules. It is based on what a successful Massachusetts applicant might be paid and assumes that the successful candidate will be in Massachusetts or perform the position from Massachusetts. Similar positions located outside of Massachusetts will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by Massachusetts Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employee already in the role, as well as other considerations permitted by law. A potential new employee’s pay history will not be used in compensation decisions.

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