Office Assistant

About Us

Job Description

• Maintain the cleanliness and organization of the office, ensuring all common areas, workstations, meeting rooms, and restrooms are consistently tidy and hygienic.
• Assist with the setup and breakdown of office meetings, conferences, and events, ensuring all materials and equipment are in place.
• Monitor and manage office supplies, including ordering, restocking, and maintaining inventory.
• Coordinate and ensure the smooth operation of office maintenance, including liaising with external service providers for repairs or cleaning.
• Assist in filing and organizing documents, both physical and digital, to maintain an efficient filing system.
• Support staff with logistical needs, including arranging courier services, handling deliveries, and distributing office mail.
• Handle general office inquiries and direct them to the appropriate department or individual.
• Ensure that office equipment, such as printers and copiers, are functional and report any malfunctions or issues.
• Assist with the preparation of office-related reports or presentations as required.
• Manage office calendars, schedule appointments, and assist with booking meeting rooms and other facilities.
• Support new employees onboarding by preparing workspaces and necessary supplies.
• Assist with the implementation of office policies, procedures, and health and safety protocols.
• Perform other ad-hoc tasks or special projects as required to ensure the smooth running of the office.

Requirements

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Good communication and interpersonal skills.
• Prior experience in an office environment is a plus.

Benefits

• Employment Visa
• Medical Insurance
• Annual Ticket to Home Country
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