Office Administrator

Role overview

Key responsibilities

• Maintain accurate, organized, up-to-date company records, files, and databases.
• Prepare and maintain tenancy contracts, lease agreements, company agreements, lease documents, and renewals.
• Coordinate with the PRO for visa processing and employee documentation; maintain employee files and attendance records.
• File records in digital and physical formats.
• Prepare quotations, proposals, Letters of Intent, official letters, emails, notices, and other correspondence.
• Submit documents to management for review and approval; coordinate and follow up with suppliers, contractors, and service providers.
• Track tasks, documentation, approvals, and deadlines; keep management updated on pending and completed matters.
• Organize meetings, prepare relevant documents, and maintain trackers for contracts, renewals, employee records, and other company documentation.
• Perform other administrative duties assigned by management.

Requirements

• Previous administration experience; real estate or property management experience is preferred.
• Knowledge of tenancy agreements, lease documentation, quotations, and official correspondence.
• Proficiency in MS Office, particularly Word and Excel.
• Good written and verbal communication in English and Hindi.
• Strong organization, attention to detail, ability to manage multiple tasks, follow up effectively, and meet deadlines.
• Responsible, proactive, and well-organized approach to work.
• Knowledge of labor accommodation management systems, room allocation, occupancy tracking, tenancy documentation, and MOHRE-related procedures is advantageous.