Office Administrator & Receptionist
Role Overview
Serves as the first point of contact for company communications and visitors while coordinating daily office operations.
Provides administrative support to the Executive Team and assists HR with employee insurance, visa processing, onboarding, and internal events.
Key Skills for This Role
Full Job Posting
Job Scope
Serves as the first point of contact for company communications and visitors while coordinating daily office operations.
Provides administrative support to the Executive Team and assists HR with employee insurance, visa processing, onboarding, and internal events.
Key Responsibilities
- Handle calls, emails, visitors, routine inquiries, and correspondence routing.
- Coordinate office activities, supplies, petty cash records, couriers, driver schedules, and transport requests.
- Liaise with building management about access cards, parking, maintenance requests, and NOCs.
- Maintain accurate administrative records and handle confidential information discreetly.
- Support the Executive Team and assist HR with insurance administration, onboarding arrangements, and employee events.
Required Technical Skills
- Use Microsoft Office, particularly Outlook, Word, and Excel, and manage shared inboxes, phone systems, and company mobile communications.
- Maintain data entry, records, and electronic files; support petty cash documentation.
- Coordinate couriers, driver schedules, building-management requests, and employee insurance administration.
- Use calendar and scheduling tools; be comfortable learning digital tools and identifying practical AI uses for daily tasks.
Essential Soft Skills
- Professional, welcoming, and clear in verbal and written communication.
- Organized and attentive to detail, with strong time management and prioritization.
- Discreet with confidential information; proactive, adaptable, composed under pressure, and dependable.
- Able to solve problems and coordinate effectively across departments.
About the Company
W Group describes itself as a growing company with headquarters in Dubai and Abu Dhabi and an office in Beirut.
The company says it operates in the tech media landscape and values technology adoption and efficiency.
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