Office Administrator / Project Coordinator – Interior Design & Fit-Out

Role overview

Main responsibilities

• Handle daily office administration and documentation.
• Prepare and update BOQs, quotations, comparison sheets, and project costings.
• Send inquiries to suppliers and subcontractors, collect quotations, and compare prices, specifications, materials, and lead times.
• Negotiate and coordinate with suppliers and subcontractors; prepare purchase orders and follow up on orders, deliveries, and payments.
• Maintain project files, quotations, invoices, contracts, and supplier records.
• Coordinate among the office, designers, suppliers, subcontractors, and site team; follow up on schedules and outstanding items.
• Assist with material selections, samples, and approvals.
• Visit project sites as required to check progress, measurements, materials, or deliveries.
• Follow up on authority and building documents and project-related administrative requirements.
• Support management with general office and project-related tasks.

Requirements

• Interior design, fit-out, contracting, joinery, or construction company experience is strongly preferred.
• Experience preparing BOQs and cost comparisons.
• Knowledge of interior materials, finishes, furniture, joinery, lighting, sanitary ware, and fit-out works.
• Experience dealing with suppliers and subcontractors.
• Knowledge of Microsoft Excel, Word, and general office software.
• Strong communication and negotiation skills; good written and spoken English.
• Highly organized and able to handle multiple projects, work independently, and follow tasks through to completion.
• UAE experience is preferred.
• High school or equivalent education is required; three years of office administration experience is required.

Pay

• Pay listed as AED 3,500–4,000 per month.

Work location

• Dubai, UAE; work location is in person.