Office Administrator

Role overview

Accounting and operations duties

• Reconcile bank and credit card accounts; maintain receivables, collections, payables, and cash-flow monitoring.
• Prepare government remittances and report monthly accruals to Finance.
• Support management, inventory, purchase orders, vendor invoices, work orders, customer traffic, correspondence, meeting minutes, mail, and office supplies.
• Train staff on Mitchell, enter invoices into TMT, arrange facility maintenance, and maintain shop vehicle inspection files.
• Monitor equipment maintenance and safety certifications, renew the shop MVIS license, purchase inspection books, and administer safety training and MSDS manuals.

Payroll and employee support

• Review timesheets, update schedules, and validate attendance and clock punches in Dayforce.
• Help employees use Dayforce and the timeclock; coordinate new-hire requests, vacation pay, paid leave, employment verification letters, and benefits enrollment.
• Refer employee concerns to Human Resources.

Qualifications

• High school diploma; knowledge of office procedures and above-average computer skills.
• Strong communication, customer service, and organizational skills; able to prepare routine reports and correspondence.
• Knowledge of shop management software and willingness to learn.
• General bookkeeping and credit/collections experience is an asset.

Compensation and benefits

• Annual salary is $55,000 to $60,000.
• Benefits are available to full-time employees after the probationary period and include health, dental, vision, long-term disability, matched RRSP, wellness, profit sharing, and five paid personal days.

Work location

• The position is located with the JEMM Truck & Trailer team in Pickering, Ontario.