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Office Administrator - Part-Time

FCC Construction
Saint John, CAN
Part-time
Mid
Onsite
Discovered 2 weeks ago
excel

Full Job Posting

Qualifications

  • Technical Proficiency: Strong computer skills, especially with Microsoft Excel, and experience with communication and file-sharing software.
  • Organizational Skills: Excellent time management, attention to detail, and the ability to manage multiple projects simultaneously.
  • Communication: Strong written and verbal communication skills for liaising with agents, clients, and management.
  • Problem-Solving: Ability to identify and resolve issues efficiently.
  • Real Estate Knowledge: A basic understanding of real estate laws, regulations, processes and procedures would be an asset.
  • Education & Experience: A high school diploma or equivalent is required, with a Bachelor's degree preferred. Prior experience in office management or the real estate field is preferred.
  • If you are interested in pursuing this opportunity, please apply with a resume and cover letter.

Responsibilities

  • Office Administration:
  • Receiving inquiries from clients contacting BB office directly by phone or email and ensuring that all general inquiries are directed to management and the sales team in a timely manner.
  • Serve as the first point of contact for visitors, clients, tenants, landlords, vendors, and industry contacts in the Saint John Office.
  • Answer, screen, and direct telephone calls, emails, and general inquiries.
  • Monitor and manage the brokerage's general email inbox and distribute correspondence per management direction.
  • Maintain general office electronic and paper filing systems, ensuring documents are organized and readily accessible.
  • Maintain office supplies, IT equipment, and other general day-to-day office administration as required.
  • Process incoming and outgoing mail, courier deliveries, and document packages.
  • Maintain office policies, procedures, forms, and templates.
  • Support bookkeeping administration by organizing invoices, receipts, expense reports, and records for senior leadership.
  • Assist with onboarding new employees, contractors, and salespersons, including account setup and documentation and associated IT requirements.
  • Track employee and contractor certifications, licenses, and memberships
  • Support special projects and operational initiatives as assigned by management.
  • Management Reporting:
  • Assist the President and Controller in the preparation and management of budgets and financial reporting packages including monthly quarterly, and annual reporting packages for Owners and Board of Directors.
  • Marketing and Research Support:
  • Assist Marketing and Research Coordinator in the maintenance of databases and listing spreadsheets, ensuring data integrity, and organization of shared files.
  • Assist Marketing and Research Coordinator in the preparation of and assembly of marketing materials for key clients.
  • Maintain database of signage in field to ensure marketing assets are tracked.

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