oracle
Office Administrator
Amico
Mississauga, CAN
Full-time
Junior · 2+ years experience
Onsite
Discovered 2 days ago
Communication
Key Skills for This Role
Communication
Full Job Posting
Qualifications
- Diploma or certificate in Office Administration, Business Administration, or a related field preferred.
- 2+ years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities with excellent attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and manage competing priorities in a fast-paced environment.
- Professional, customer-focused demeanor and strong interpersonal skills.
- A current vacancy exists for this position.
- Amico does not use AI to screen, assess, and select applicants for this position.
Responsibilities
- Welcome visitors, clients, and vendors, directing them to the appropriate personnel or meeting locations.
- Serve as the first point of contact by answering and directing incoming phone calls, emails, and general inquiries.
- Prepare, format, and distribute correspondence, reports, presentations, memos, and other business documents.
- Coordinate and manage calendars, appointments, meetings, and conference room bookings to ensure efficient scheduling and avoid conflicts.
- Organize meetings, including preparing agendas, meeting materials, and catering arrangements as required.
- Maintain accurate and organized office records, files, and documentation, including project, vendor, and operational files.
- Assist with bookkeeping and administrative accounting functions, including invoicing, accounts receivable tracking, expense reporting, and budget monitoring.
- Coordinate office supply inventory and procurement to ensure the office remains fully stocked and operational.
- Support document management and record retention practices in accordance with company policies.
- Liaise with vendors, service providers, and external partners regarding office-related requirements and services.
- Assist with data entry, reporting, and administrative support for various departments.
- Ensure common areas, meeting spaces, and office facilities are maintained in a professional and organized manner.
- Identify opportunities to improve office processes and administrative efficiencies.
- Maintain confidentiality when handling sensitive business and employee information.
- Perform other administrative duties and special projects as assigned.
Preferred Qualifications
- Diploma or certificate in Office Administration, Business Administration, or a related field preferred.
About Amico
Medical Device Manufacturing646 employeesFounded 1981
Canadian medical equipment manufacturer supplying hospitals with patient-care, operating-room, and emergency-room products.
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