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Office Administrator ( Mandarin Required)

Think Academy US
San Jose, USA
Mid
Discovered 1 months ago

Full Job Posting

What You Will Do

  • Serve as the primary point of contact for current parents and students, providing timely and professional support via chat, email, WeChat, and phone.
  • Welcome visitors at the front desk and answer inquiries from parents and students regarding courses, schedules, and services.
  • Respond to parent and student inquiries regarding courses, learning progress, study planning, activities, exams, account access, and platform usage with professionalism and accuracy.
  • Handle urgent or complex cases with strong ownership, proactively identifying solutions and ensuring issues are fully resolved.
  • Guide families throughout the learning journey and help ensure students have a smooth and positive educational experience.
  • Support daily administrative operations, including document handling, data entry, scheduling, email management, and phone communication.
  • Document customer concerns, identify recurring issues, and collaborate with internal teams to improve workflows and user experience.
  • Maintain a high standard of empathy, professionalism, and service quality in every interaction.
  • Support customer success initiatives, operational improvements, and user experience optimization projects.

Work Schedule

  • Monday - Saturday: 10:00 AM – 7:00 PM
  • 40 hours per week

Qualifications

  • Previous experience in customer service, customer success, education support, front desk operations, administrative support, or other customer-facing roles is highly preferred.
  • Fast learner with the ability to quickly understand complex processes, policies, and product details.
  • Strong problem-solving skills with the ability to stay calm under pressure and think clearly in urgent situations.
  • Excellent communication skills with the ability to explain information clearly, professionally, and empathetically.
  • Highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.
  • Strong sense of ownership toward user experience and commitment to delivering the best possible outcomes for families.
  • Comfortable using multiple communication tools and internal systems.
  • Excellent verbal and written communication skills.
  • Fluency in Mandarin Chinese is required; proficiency in English communication is essential.
  • Think Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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