Office Administrator

Company Introduction

About the Role

Key Responsibilities

• Greet and check in visitors, candidates, and vendors; manage visitor sign-in and NDAs.
• Receive and distribute mail and packages; arrange outbound shipping.
• Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
• Coordinate with building management and vendors (cleaning, maintenance, catering, printing) and follow requests through to completion.
• Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.
• Set up for new hires: desk, badge, welcome kit, and first-day logistics.
• Order team lunches and dinner, help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from the People and BizSup teams.

Required Qualifications

• 1+ years of experience in front desk, reception, or office administration.
• Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.
• Organized and detail-oriented, with reliable follow-through.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Able to work on-site in Houston during regular business hours.

Preferred Qualifications

• Experience supporting a startup or tech office.
• Experience working with building management and vendors.
• Experience booking business travel.
• Comfortable using AI tools to streamline workflows, automate routine tasks, and improve operational efficiency.
• Role Details
• Location: Houston, TX (Energy Corridor), on-site Monday to Friday
• Type: Contract

Role Details