Office Administrator
Skills
About This Role
Essential
- Assist the Project Manager and department personnel to manage multiple projects, activities, and associated resources.
- Consult with project staff to outline work plan.
- Provide project support by developing, maintaining, and reporting on project progress.
- Produce any required schedule analysis for those projects and/or deliverables, as required.
- Distribution of monthly reports, presentations, procedures, proposals and general documentation requirements.
- Liaison with managers, engineers, and technicians to discuss the progress of the project and address any issues that arise.
- Coordinate with 3rd party vendors and subcontractors.
- Assist in ensuring close-out of projects.
- Ensures that the project maintains complete and concise communications.
- Project management of small-size projects.
Non-essential
- Support on tracking the employees list who are off Rota and to be placed on unload leave.
- Support in keeping a track of sick leave cases and inform HR.
- Assist Project operations team & DM with other Administration duties as required.
Safety
Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Other
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
Supervisory Responsibilities
- This position has NO direct supervisory responsibilities.
Required
- Diploma or University degree or equivalent experience.
- Proficient in Microsoft software-Word, Excel, Access and Project.
- Proficient in both verbal and written: English and Arabic is must
- Evidence of strong organizational skills.
- Ability to learn and navigate in Oracle Fusion or similar enterprise management software, AutoCAD®, SolidWorks, Product Lifecycle Management (PLM) and Customer Relationship Management (CRM) software.
- Experience with office management systems and basic record-keeping
Knowledge, Skills, Abilities, And Other Characteristics
- Ability to read, analyze, and interpret technical procedures.
- Ability to write reports, business correspondence and procedures as directed.
- Strong presentation and communication skills.
Working Conditions
- This position is considered OFFICE WORK which is characterized as follows.
- Almost exclusively indoors during the day and occasionally at night
- Occasional exposure to airborne dust in the work place
- Work surface is stable (flat)
Physical Activity/Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is considered
Light
work.
Constant
- Lift up to 20 pounds
- Climbing, stooping, kneeling, squatting, and reaching
- Lift up to 10 pounds
- Standing
- Repetitive movements of arms and hands
- Sit with back supported
About Us
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry.
We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning.
We operate the world's premier fleet of work class ROVs.
Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling.
We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries.
About The Team
Oceaneering Integrity Management and Digital Solutions (IMDS) delivers capability, safety, and reliability.
We help our customers make informed decisions and manage risk associated with their oil and gas, renewables, and maritime assets–any time, any place.
Customers are confident that when they choose us, we will respond with the safe, green, efficient, and cost-effective solutions and services they require.
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