Office Administrator
Skills
About This Role
Overview
We are looking for a proactive and detail-oriented Admin & Operations Executive to support the daily administrative and operational activities of a fast-growing PropTech company.
The role involves coordinating office operations, supporting property-related processes, managing vendor and client communications, and ensuring smooth execution of internal workflows and customer service operations.
The ideal candidate should be organized, tech-savvy, and capable of handling multiple responsibilities in a dynamic real estate technology environment.
Administrative Support
- Manage day-to-day office administration and operational coordination.
- Maintain company records, and documentation.
- Handle scheduling, meetings, and correspondence.
- Support HR and finance teams with administrative tasks.
Operations Management
- Support sales and leasing teams with documentation and CRM updates.
- Track operational KPIs and prepare periodic reports.
- Ensure timely processing of client requests and internal approvals.
Client & Vendor Coordination
- Act as a point of contact for clients
- Follow up on pending tasks, payments, etc
- Ensure high standards of customer experience and issue resolution.
Requirements
- Bachelor’s degree in Business Administration, Operations, Management, or related field.
- 2–5 years of experience in administration or operations, preferably in real estate, PropTech, or startups.
- Strong organizational and multitasking skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.
- Ability to work in a fast-paced environment with minimal supervision.
Preferred Skills
- Experience with property management software or CRM platforms.
- Knowledge of real estate operations and documentation.
- Strong analytical and reporting skills.
- Problem-solving mindset with attention to detail.
- Familiarity with UAE real estate operations is an advantage.
KPIs / Performance Metrics
- Timely completion of operational tasks.
- Accuracy of records and reporting.
- Client and vendor satisfaction.
- Response and resolution turnaround time.
- Process efficiency and workflow improvements.
Employment Details
- **Industry:** PropTech / Real Estate Technology
- **Department:** Operations & Administration
- **Employment Type:** Full-Time
- **Location:** Dubai, UAE
Language
- Arabic (Required)
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