Office Administrator
Skills
About This Role
Overview
- Be part of our tomorrow.
- We are the business behind the world’s brands.
- We’re Ingram Micro—a people-first technology partner, reaching nearly 90% of the world's population.
- With operations in 57 countries and approximately 24,000 associates.
- We’re redefining distribution.
- Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
- At Ingram Micro, we are shaping the future with cutting-edge technology!
- Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity.
- We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
- Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
- The Administrator plays a key role in supporting daily office operations and creating a positive first impression for the organization.
- This position serves as a central point of contact for visitors, callers, and internal teams while ensuring smooth front office coordination, effective communication, and compliance with security procedures.
- Make a difference in the Administration team.
- Front Office & Administrative Operations: Oversee reception, visitor management, call handling, meeting rooms, records, and coordination with internal and external stakeholders while ensuring service quality and policy compliance.
- Business Travel Management: Manage end-to-end domestic and international travel arrangements, vendor relationships, policy compliance, cost control, and real-time support for travel issues.
- Physical Security & Safety: Oversee office security, access control, CCTV, visitor management, emergency procedures, audits, and incident reporting to ensure a safe workplace.
- Employee Engagement & Wellbeing: Drive engagement initiatives, wellbeing programs, events, recognition, and act as the main contact for facilities-related employee support.
- Office Expansion & Space Management: Lead office expansions, relocations, space planning, vendor coordination, budgeting, and ensure smooth operational transitions.
- SAP Non‑Trade Procurement: Create and manage non-trade PRs in SAP, ensure accurate coding, policy compliance, coordination with Finance and Procurement, and audit readiness.
What Would Make a Great Fit
- Bachelor’s degree in Business Administration or a related field.
- Previous experience in an administrative, front office, or customer-facing role is preferred.
- Strong communication and interpersonal skills with a service-oriented mindset.
- Ability to manage multiple tasks while maintaining accuracy and attention to detail.
- Proficiency in office technology, telephone systems, and standard computer applications, with professionalism and discretion in handling confidential information.
- Committed to your success
- At Ingram Micro, we invest in your future.
- Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey.
- Let’s shape tomorrow.
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