Office Administrator

Office Administrator

**Department:** Administration

**Experience Required:** Minimum 2 years

Job Summary

Key Responsibilities

• Answer phone calls professionally, provide information to callers, take messages, and transfer calls to the appropriate person.
• Welcome walk-in guests and clients courteously and maintain a professional front-office environment.
• Draft and prepare letters, memos, reports, emails, proposals, invoices, and other business documents.
• Organize, update, and maintain paper and electronic filing systems, including staff records, company documents, business setup files, and correspondence.
• Support management with document retrieval, scheduling, email correspondence, errands, and daily administrative coordination.
• Assist HR/Admin with staff attendance monitoring, office decorum, employee files, recruitment coordination, and interview scheduling.
• Maintain office supplies, pantry supplies, cleaning materials, and related inventory.
• Monitor office cleanliness, telephone lines, internet, timesheets, petty cash, PO Box, utility bills, and other routine admin tasks.
• Assist with visa-related admin tasks, document renewals, insurance files, client files, HR files, and company records.
• Update spreadsheets, reports, ClickUp/tasks, Google Drive files, and internal systems as required.
• Report unresolved problems or operational issues to management for further action.
• Perform other administrative tasks as assigned by management.

Requirements

• Bachelor's Degree and relevant administrative training.
• Minimum 2 years of experience in office administration, secretary, receptionist, admin executive, or similar role.
• Good written and spoken English.
• Arabic speaking, reading, or writing is an advantage.
• Strong computer skills, especially Microsoft Outlook, Word, Excel, Google Sheets, and Google Drive.
• Experience using task management systems such as ClickUp is an advantage.
• Good knowledge of administrative and clerical procedures, filing systems, office coordination, and record keeping.
• Strong attention to detail and ability to handle confidential documents.
• Ability to prioritize tasks, solve problems, and work independently.
• Professional telephone etiquette and client-facing communication skills.
• Ability to work in a fast-paced office environment.

Required

• Office administration
• Document control and filing
• Email and phone communication
• Customer service
• Scheduling and coordination
• Microsoft Office

• Google Sheets / Google Drive

• Report preparation
• Problem solving
• Time management
• Confidentiality
• Professional attitude

Work Environment

Benefits

• Full-time employment
• UAE-based office role
• Supportive team environment
• Opportunity to work with both business services and travel/tourism operations
• Visa and employment benefits as per UAE Labour Law

How to Apply