Office Administrator

Overview

Responsibilities

Office Services

• Oversee all office services duties in the office and ensure that office is operating smoothly
• Manage office supplies inventory and place orders as necessary
• Provide other administrative support, including scheduling group meetings, customer visits, and catering
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Plan in-house or off-site employee and/or customer activities, including celebrations, virtual local & global activities, conferences, etc.
• Develop office policies and procedures, and ensure they are implemented appropriately
• Monitor headcount and plan office space accordingly including, office layout planning and office moves, and with managing and maintaining Technology infrastructure
• Manage monthly reporting

• Manage Accounts Receivable

• Track training records
• Implement monthly trainings
• Implement and monitor employee of the month program
• Identify opportunities for process and office management improvements, and design and implement new systems
• Identify and implement initiatives, tools, and services that enhance team member’s working experience

Facilities Management

• Management of facility property management company, including ensuring service level expectations are met
• Office cost planning, monitoring, and optimization
• Ensure safety compliance, including regularly scheduled safety inspections
• Act as key point of contact for all facility related escalations to ensure quick resolution of any complaints
• In partnership with corporate partners (Real Estate, Facilities, etc.) management of all contractual obligations including vendors, equipment lease agreements, service charges, and rates
• Check invoices related to office and submit to relevant department for payment
• Liaise with facility management vendors including cleaning, security services, catering
• Monitor headcount and plan office workspace accordingly
• Project manage all small facility projects and regular maintenance
• Other duties or responsibilities as assigned according to the team and/or country specific requirements

Required Qualifications

• ============================
• Bachelor’s Degree from an accredited college or university
• Minimum 3 years of work experience in an administrative/office management role

Preferred Qualifications

• =============================
• Previous experience with facilities management
• Experience managing construction projects
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office
• Leadership ability to manage challenges and proactively implement effective solutions
• Strong interpersonal skills to interact positively with all employees
• Values a diverse and inclusive work environment

Your Health, Wealth, and Self

• Employee Insurance Benefits

• Variable Pay based on position
• Hybrid Work Model with Flexi Hours
• Paid time off to manage work-life balance

• Employee Wellness Initiatives

• Plus a broad range of career development, networking, and team-building opportunities

Equal Opportunity