Office Administrator
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Key skills for this role
About the Role
Novus Technical Services seeks an Office Administrator to manage daily office operations, coordinate travel and visas, and support project teams. Requires 3-5 years of administrative experience, preferably in construction or oil & gas.
Key Skills for This Role
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Job Summary
The Office Administrator is responsible for the day-to-day administration and coordination of the Qatar office, ensuring smooth office operations, document control support, vendor coordination, travel arrangements, and compliance with local regulations.
Key Responsibilities
- Manage daily office operations and administration.
- Coordinate office supplies, equipment, and maintenance.
- Maintain company records, permits, and licenses.
- Support onboarding of employees and visitors.
- Coordinate travel bookings, accommodation, transportation, and visas.
- Manage correspondence, incoming calls, and office communications.
- Liaise with government departments and service providers.
- Assist with procurement of office-related materials and services.
- Support project teams with administrative requirements.
- Maintain filing systems, both electronic and hardcopy.
- Coordinate meetings, prepare minutes, and track action items.
- Support HSE and quality documentation requirements.
Qualifications
- Bachelor's Degree or Diploma in Business Administration.
- 3-5 years of administrative experience.
- Experience in construction, EPC, oil & gas, or commissioning projects preferred.
- Strong Microsoft Office skills.
- Knowledge of Qatar labor and visa processes is an advantage.
Skills
- Excellent organizational skills
- Communication and interpersonal skills
- Time management
- Attention to detail
- Multitasking ability
- Pay: From QAR2,097.58 per month
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