Office Administrator

Role overview

Office maintenance and administration

• Run day-to-day office operations and manage supplies, stationery, kitchen supplies, equipment, repairs, maintenance, and servicing.
• Support landlord and building-management tasks and liaise with cleaners, suppliers, and contractors.
• Maintain a safe, tidy, well-presented office; manage post, deliveries, couriers, calls, and visitor reception.
• Maintain office records and supplier information and support health and safety, compliance, and facilities administration.

Finance administration

• Support the Finance Manager with invoices, purchase orders, credit control, supplier invoice coding, and approvals.
• Respond to supplier and customer invoice or payment queries and support expenses and other finance processes.
• Maintain accurate finance records and filing, meet deadlines, and escalate matters requiring additional support.

People and leadership support

• Coordinate office treats, social events, culture initiatives, and employee engagement activities.
• Support People & Culture administration and projects, recruitment scheduling and candidate communication, and new-starter arrangements.
• Support leadership-team meetings, diaries, rooms, agendas, documents, follow-up actions, travel, and other arrangements.
• Handle confidential information professionally and proactively help colleagues find the right person, information, or process.

Skills and experience

• Strong office administration, office coordination, or similar experience.
• Strong organisation and time management, communication, accuracy, and attention to detail.
• Proactive, practical approach; ability to juggle priorities and work independently while seeking support when needed.
• Good IT skills and confidence using Google Workspace, Microsoft Office, Word, and Excel.
• Invoicing, finance administration, HR, or recruitment experience is beneficial, and training will be provided.
• Discretion and professionalism with confidential information.

Schedule

• Monday to Friday, 8am to 5pm, with some flexibility required.
• Part-time or flexible working will be considered.

Workplace

• The role is based in person at the Borehamwood office.

Compensation and benefits

• Salary is up to £30,000 per annum; regular salary reviews are noted.
• Benefits include company events, pension, employee discount, on-site parking, private medical insurance, referral programme, and sick pay.
• Other listed benefits include 30 days' holiday including bank holidays, healthcare and dental plans, enhanced sick pay, learning and development, and a long-service reward scheme.