Office Administrator

Company Description

Role Description

Qualifications

• Proficiency in Administrative Assistance and Office Administration tasks
• Experience with the use, maintenance, and management of Office Equipment
• Strong Communication and Customer Service skills
• Excellent organizational abilities and attention to detail
• Knowledge of local and international business practices is a plus
• Proficiency in office software tools (e.g., MS Office Suite)
• Bachelor’s degree in Business Administration, Management, or related field is preferred
• Ability to work independently and manage tasks effectively
• Manage project development from initiation to closure.

Duties and responsabilities

• Work with the Department Head and Project Manager to complete the project charter outlining scope, goals, deliverables, required resources, budget, and timing.
• Self-motivated with the ability to work well both individually and in a team-oriented, collaborative environment.
• Ability to listen and respond objectively to new ideas.
• Ensure that all contracted project liabilities, obligations, and rights are understood and controlled.
• Carry out other duties from time to time, as reasonably instructed by the Project Managers or by the Department head.
• Keep a record of all documentation and communications related to the project separately and in a proper manner.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Develop project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed to project the best solution.
• Carry out other duties from time to time, as reasonably instructed by the Managers or by the Department head.
• Specific Skills, if any:
• Strong organizational and multitasking abilities, with exceptional attention to detail
• Excellent communication skills, both written and verbal, with the ability to effectively
• collaborate with cross-functional teams.
• Proficient in project management tools and software
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and the ability to think critically.
• Knowledge of best practices in project management methodologies
• Ability to adapt to changing priorities and handle multiple projects simultaneously.
• Excellent interpersonal and leadership qualities, with the ability to build and maintain strong working relationships.

Experiences

• Previous experience in coordinating projects, preferably in a similar industry or field
• Demonstrated ability to effectively manage project timelines and budgets.
• Proven track record of successfully collaborating with diverse teams to achieve project objectives.
• Experience in monitoring and reporting project progress to stakeholders
• Familiarity with project management principles and methodologies