{bc}
Apply
pinpoint

Office Administrator

Utilities One
New Jersey, USA
Full-time
Entry
Onsite
Discovered 2 weeks ago
Microsoft Outlook

Full Job Posting

Key Responsibilities

  • Welcome visitors, clients, and vendors professionally; notify the appropriate employee of their arrival and coordinate meetings.
  • Maintain a tidy, organized, and welcoming reception area.
  • Prepare and serve coffee, tea, and refreshments for visitors and meetings.
  • Answer the company phone, direct calls, take accurate messages, and relay them promptly.
  • Receive, sort, and distribute incoming mail and packages.
  • Scan incoming correspondence and email it to the appropriate recipients promptly and accurately.
  • Prepare outgoing mail and packages, create mailing and shipping labels, and coordinate pickups and deliveries.
  • Order office supplies, monitor inventory, and replenish supplies as needed.
  • Coordinate lunch and catering orders for meetings, employees, and office events.
  • Support meeting preparation, including room setup, printed materials, and refreshments.
  • Print company checks as directed by the Finance team, following established approval and handling procedures.
  • Provide general administrative support, including printing, copying, scanning, filing, and data entry.
  • Assist with day-to-day office requests and coordinate with employees, vendors, and service providers.
  • Handle company documents, correspondence, and financial information confidentially.

Skills, Knowledge and Expertise

  • Previous experience in reception, office administration, customer service, or a similar role preferred.
  • Professional, friendly demeanor and strong customer service skills.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple requests, prioritize tasks, and follow through reliably.
  • Proficiency with Microsoft Outlook, Word, and Excel.
  • Comfort using office equipment, including printers, scanners, and phone systems.
  • Ability to work independently, follow procedures, and exercise discretion.
  • Willingness to support a variety of office tasks and maintain consistent on-site attendance.

Benefits

  • Health Insurance plans; (health, dental, vision);
  • Whole Life Insurance;
  • 401k Plan;
  • PTO/Paid Holidays;
  • Great Work Environment;
  • Career Advancement Opportunities.

Requirements

  • Previous experience in reception, office administration, customer service, or a similar role preferred.
  • Professional, friendly demeanor and strong customer service skills.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple requests, prioritize tasks, and follow through reliably.
  • Proficiency with Microsoft Outlook, Word, and Excel.
  • Comfort using office equipment, including printers, scanners, and phone systems.
  • Ability to work independently, follow procedures, and exercise discretion.
  • Willingness to support a variety of office tasks and maintain consistent on-site attendance.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Utilities One

Tower Technician II Wireless Services

Denver, USA

Discovered 2 weeks agoFull-time

Field Project Manager

St. Petersburg, USA

Discovered 2 weeks agoFull-time

Tower Technician I Wireless Services

Denver, USA

Discovered 2 weeks agoFull-time

Field Project Manager

Flagstaff, USA

Discovered 2 weeks agoFull-time

Field Project Manager – Travel Position

Phoenix, USA

Discovered 2 weeks agoFull-time

Field Project Manager

Peoria, USA

Discovered 2 weeks agoFull-time

Field Project Manager

Clearwater, USA

Discovered 2 weeks agoFull-time

OSP Field Project Manger

Greensboro, USA

Discovered 2 weeks agoFull-time