{bc}
Apply
greenhouse

Office Administrator

Abaka AI
USA
Full-time
Entry · 1+ years experience
Onsite
USD 70000-90000 yearly / year
Discovered 1 months ago
Google WorkspaceMicrosoft OfficeLarkSlack

Full Job Posting

  • Manage all office maintenance and facilities-related needs, including repairs, cleaning, utilities, furniture, appliances, internet, security systems, and other workplace infrastructure.
  • Conduct regular office walkthroughs to identify maintenance, cleanliness, safety, or supply issues before they escalate.
  • Coordinate with property management, contractors, cleaners, and external service providers to resolve office issues promptly.
  • Manage vendor relationships, service schedules, contracts, invoices, and related documentation.
  • Maintain an organized, clean, safe, and functional office environment.
  • Monitor office equipment and coordinate repairs, replacements, or upgrades when needed.
  • Maintain emergency supplies and support workplace safety, security, and facilities procedures.
  • Manage the front desk and serve as the first point of contact for visitors, candidates, vendors, deliveries, and employees.
  • Welcome and direct guests while maintaining a professional and hospitable office environment.
  • Receive, organize, and distribute mail, packages, food deliveries, and other shipments.
  • Manage building access, visitor procedures, office keys, badges, and related records.
  • Maintain conference rooms, shared workspaces, kitchens, and other common areas.
  • Monitor and replenish office supplies, snacks, beverages, kitchen items, and other workplace necessities.
  • Coordinate conference room scheduling and support meeting setup when needed.
  • Support internal events, team lunches, celebrations, and other office activities.
  • Support employee onboarding and offboarding by preparing workspaces, coordinating office access, and ensuring required equipment and supplies are available.
  • Track office expenses, invoices, receipts, inventory, and vendor documentation.
  • Assist the HR and Operations teams with administrative projects and employee requests.
  • Maintain accurate office records, contact lists, procedures, and vendor information.
  • Communicate office updates, maintenance notices, and workplace procedures to employees.
  • Respond to unexpected office needs with urgency, sound judgment, and a solutions-oriented approach.
  • Recommend and implement improvements to office operations, space utilization, and the overall employee experience.
  • 1 – 3 years of experience in office administration, front desk operations, facilities coordination, hospitality, workplace operations, or a related role.
  • Professional fluency in written and spoken English.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities and follow tasks through to completion.
  • Proactive and resourceful approach to identifying and resolving problems.
  • Strong written and verbal communication skills.
  • Professional, friendly, and service-oriented when interacting with employees, candidates, visitors, and vendors.
  • Ability to exercise discretion when handling confidential or sensitive information.
  • Comfortable using Google Workspace, Microsoft Office, Lark, Slack, or similar workplace tools.
  • Ability to work onsite five days per week at our Mountain View office.
  • Ability to occasionally lift, move, or organize office supplies and equipment.
  • Experience supporting a fast-growing startup or technology company.
  • Experience managing office repairs, maintenance schedules, vendor relationships, and service contracts.
  • Experience supporting employee onboarding, internal events, or basic HR administration.
  • Familiarity with workplace safety, building access, security, and emergency procedures.
  • Experience tracking office budgets, expenses, inventory, and invoices.
  • Familiarity with IT equipment setup or basic office technology troubleshooting.
  • Proficiency in additional languages is a plus.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Abaka AI

Event Marketing Associate

, USA

Discovered 1 weeks agoFull-time

Brand Designer

San Francisco, USA

Discovered 1 weeks agoFull-time

Product Designer

, USA

Discovered 3 weeks agoFull-time

Research Marketing Associate

, USA

Discovered 3 weeks agoFull-time

Multimodal Data Engineer

, USA

Discovered 3 weeks agoFull-time

AI Content Expert

, USA

Discovered 1 months agoFull-time

Robotics Research Engineer

, CAN

Discovered 1 months ago

Machine Learning Engineer

Palo Alto, USA

Discovered 1 months agoFull-time