indeed
Office Administrator
Vista Systems For Partitions
UAE
Full-time
Entry
Onsite
AED 1,100/month
Discovered 1 weeks ago
MS OfficePurchase order processingSupplier follow-upProcurement coordinationData entryProject closeout documentation
Role Overview
An interior fit-out company is seeking an organized, proactive, detail-oriented Office Administrator.
The role supports administrative, procurement, and site operations and coordinates with field and site teams.
Key Skills for This Role
MS OfficePurchase order processingSupplier follow-upProcurement coordinationData entryProject closeout documentation
Full Job Posting
Role overview
An interior fit-out company is seeking an organized, proactive, detail-oriented Office Administrator.
The role supports administrative, procurement, and site operations and coordinates with field and site teams.
Administrative and site support
- Bridge administrative coordination between the office, site managers, and field teams.
- Assist site personnel with administrative requests, material demands, and operational requirements.
- Maintain communication to help project milestones proceed without administrative delays.
- Update daily log sheets and site progress records.
Procurement and suppliers
- Prepare and issue purchase orders and delivery notes from approved requisitions.
- Follow up with vendors, suppliers, and subcontractors to support timely delivery.
- Maintain current vendor agreements, pricing lists, and delivery schedules.
Project closeout and records
- Coordinate and compile closeout documentation, handovers, completion certificates, warranties, and O&M manuals.
- Follow up with clients for timely sign-offs on final documents and handover files.
- Maintain organized electronic and physical archives.
Qualifications and requirements
- Bachelor’s degree required.
- Proficiency in MS Office required.
- Odoo experience is highly desirable.
- Proactive follow-up capabilities and high attention to detail.
- Ability to work effectively with site staff, management, vendors, and clients.
Compensation and employment
- Full-time position.
- Pay is AED 1,100–6,500 per month.
- Work location is in person.
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