MIS Executive or MIS Coordinator

Job Summary

• MIS & Reporting

• Prepare daily, weekly, and monthly MIS reports related to projects, procurement, materials, and vendor performance.
• Track project timelines, material delivery schedules, and procurement status.
• Maintain and update databases for BOQs, purchase orders, invoices, quotations, and project trackers.
• Generate reports for management on procurement costs, pending orders, vendor payments, and project progress.
• Ensure accuracy and timely submission of reports and documentation.
• Coordinate with planning, design, site execution, and procurement teams for data collection and updates.
• Maintain project-wise records and documentation systematically.

• Procurement & Vendor Coordination

• Assist procurement team in vendor coordination and follow-ups.
• Maintain vendor database, quotations, comparative statements, and purchase records.
• Follow up with suppliers for material dispatch, delivery schedules, and pending orders.
• Coordinate with vendors regarding invoices, payments, and documentation.
• Support negotiation documentation and procurement approvals.
• Administrative Responsibilities
• Handle day-to-day office coordination.
• Maintain filing systems for project and procurement documents.
• Schedule meetings, prepare MOMs (Minutes of Meeting), and maintain communication records.
• Coordinate courier and administrative support activities.
• Assist management with operational tasks as required.

***Required Skills & Competencies***

• Strong proficiency in MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Formulas, MIS Reporting).
• Good knowledge of MS Office and Google Sheets.
• Strong coordination and follow-up skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and documentation accuracy.
• Good communication skills with vendors and internal teams.
• Ability to work under deadlines in a fast-paced project environment.
• Should be proficient in English and Hindi.
• **Canididates who are in Dubai will be preferred***
• Interested candidates can share their CV at sneha.dubey@squareyards.ae.
• Pay: AED3,000.00 - AED3,500.00 per month