MICE Executive
Role Overview
The MICE Executive supports planning, organization, and execution of corporate and institutional meetings, incentives, conferences, and events.
Coordinate with clients, suppliers, hotels, venues, transport providers, and internal teams to deliver events to agreed requirements and budgets.
Maintain event documentation and provide timely support throughout the event lifecycle.
Key Skills for This Role
Full Job Posting
Role Overview
The MICE Executive supports planning, organization, and execution of corporate and institutional meetings, incentives, conferences, and events.
Coordinate with clients, suppliers, hotels, venues, transport providers, and internal teams to deliver events to agreed requirements and budgets.
Maintain event documentation and provide timely support throughout the event lifecycle.
Event Coordination
- Coordinate planning and execution of meetings, conferences, incentive programs, exhibitions, and corporate events.
- Gather client requirements and prepare event briefs, proposals, quotations, and related documents.
- Communicate with clients about requirements, preferences, schedules, and operational needs.
- Coordinate with hotels, venues, restaurants, transport providers, tour operators, suppliers, and other service providers.
- Request and compare supplier quotations and negotiate rates and terms within approved guidelines.
Operations and Event Delivery
- Prepare and maintain event itineraries, programs, rooming lists, transport schedules, and operational documents.
- Follow up on bookings, confirmations, deposits, payments, and outstanding supplier requirements.
- Coordinate accommodation, meeting rooms, meals, transport, activities, excursions, and other event services.
- Confirm arrangements accurately and by required deadlines, and coordinate with Reservations, Operations, Finance, Ticketing, and Sales.
- Monitor costs against approved quotations and budgets; support on-site coordination and resolve or escalate operational issues.
Records and Follow-up
- Maintain records of client requirements, quotations, confirmations, supplier communications, and event costs.
- Prepare final event files and supporting documents for invoicing, reconciliation, and post-event review.
- Follow up with clients and suppliers on outstanding matters and obtain feedback when required.
- Support post-event reports and analysis of event performance.
- Communicate professionally and promptly with clients, suppliers, and internal stakeholders; follow company policies and service standards.
Qualifications and Requirements
- Bachelor’s degree in Tourism, Hospitality, Business Administration, Event Management, or a related field.
- Previous experience in MICE, event management, corporate travel, tourism, hospitality, or a related field is preferred.
- Good understanding of event planning and operational coordination.
- Strong communication, client-service, negotiation, and supplier-coordination skills.
- Strong organization and time management, attention to detail, and ability to manage multiple events and deadlines.
- Good command of written and spoken Arabic and English.
- Good knowledge of Microsoft Office, particularly Excel and Word.
- Ability to work flexible hours, independently and as part of a team, and provide event support outside normal hours when required.
- Willingness to travel or provide on-site event support when required.
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