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Medical Education Program Coordinator

University of Alberta
Edmonton, CAN
Full-time
Mid · 3+ years experience
Onsite
Discovered 1 weeks ago
Communication

Full Job Posting

Qualifications

  • Post-secondary degree required, equivalent combinations of education and experience may be considered.
  • 3+ years of related administrative or program coordination experience.
  • Proficiency in computer applications, including databases, word processing, spreadsheets (Excel), and the Google Workspace platform.
  • Prior experience in medical education, ideally supporting undergraduate and/or postgraduate learners.
  • Proficiency in English grammar and proofreading.
  • Sound judgment and discretion when managing confidential information.
  • A demonstrated ability to foster a positive, collaborative, and community-driven work environment.
  • Strong interpersonal and communication skills to cultivate relationships with trainees, faculty, and colleagues.
  • Adaptability to juggle multiple tasks and address challenges proactively in a dynamic setting.
  • Capability to work independently while contributing to a cohesive team.
  • Familiarity with Web Eval and CALLY systems considered an asset.
  • Application Instructions
  • Click "Apply Now" to submit your resume and cover letter.
  • This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
  • This position offers a comprehensive benefits package.

Responsibilities

  • Serve as the primary administrative contact for the residency program, supporting trainees, faculty, and external agencies.
  • Maintain confidential trainee records
  • Manage the Program Director’s academic calendar
  • Draft, revise, and distribute trainee rotation and on-call schedules, and, in collaboration with the Program Director, manage leave requests — balancing trainee needs, program requirements, clinical service demands, and ensuring adequate coverage.
  • Coordinate assessments, evaluations, and examinations (e.g., one45, CBME.med, OSCEs) and track trainee progress.
  • Support Competency-Based Medical Education (CBME) by organizing committee meetings and liaising with Academic Advisors and faculty.
  • Lead resident recruitment (CaRMS), including applicant coordination, interview logistics, and program website updates.
  • Organize key program events (orientation, awards, committee meetings) and support accreditation, budget monitoring, and procurement.

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