Marketing Operations Coordinator

Role overview

Your role

• Coordinate regional marketing activities across Marketing, Sales, Logistics, Procurement, and Finance; maintain trackers, calendars, timelines, approvals, and action follow-up.
• Manage forecasting, production, inventory, allocation, and distribution of POS materials and demonstration tools.
• Coordinate suppliers, agencies, installers, and creative teams on quotations, specifications, approvals, production, delivery, and installation.
• Support congresses, exhibitions, partner events, and activations, coordinating venues, registrations, materials, stands, logistics, and on-site execution.
• Handle day-to-day marketing requests from assigned retail partners and provide updates and timely follow-up.
• Visit stores to assess POS implementation, retail branding, displays, and merchandising; coordinate corrective actions and approved retail updates.
• Assist with budget tracking, purchase orders, invoice processing, reconciliations, and monthly reporting.
• Ensure materials and activities meet ZEISS brand guidelines, internal processes, and local requirements; escalate changes or risks.

Your experience

• Bachelor’s degree in Marketing, Business Administration, Merchandising, Retail Management, or a related field.
• At least 3 years of relevant experience in marketing operations, trade marketing, retail marketing, events, merchandising, or a similar role.
• Experience coordinating suppliers, agencies, events, POS materials, inventory, shipments, purchase orders, invoices, or budgets.
• Strong organisation, coordination, time management, attention to detail, accuracy, ownership, and follow-through.
• Strong communication and stakeholder-management skills across internal teams and external partners.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Fluency in English and a proactive, service-oriented, solution-focused approach.
• Retail partner or multi-market marketing experience is desirable.
• Exhibition, congress, retail merchandising, or in-store brand execution experience is desirable.
• Knowledge of Arabic or French is desirable.

Location and travel

• The role is located in Dubai, Healthcare City.
• Regular local travel to partner locations, suppliers, events, and exhibitions is required; occasional regional travel is also required.
• Flexibility to support event installations and on-site execution outside standard working hours may occasionally be necessary.

About ZEISS