Marketing Co-ordinator

Maintain and manage the company events calendar, including industry exhibitions, conferences, networking events and company-hosted events.

Coordinate all aspects of event delivery from initial planning through to execution and post-event activities.

Develop detailed event plans and itineraries to ensure smooth delivery and clear communication of event schedules and responsibilities.

Support the identification of opportunities for participation in relevant industry events and conferences.

Source, engage and manage external suppliers, venues, caterers, promotional merchandise providers and other event partners.

Obtain quotations, negotiate costs where appropriate and ensure services are delivered to agreed standards and timelines.

Build and maintain positive working relationships with suppliers and service providers.

Coordinate attendee communications, including invitations, registrations, confirmations and follow-up correspondence.

Liaise with customers, prospects, partners, speakers and other guests to ensure a professional and positive experience.

Manage guest lists and maintain accurate attendance records.

Ensure all event materials, presentations, signage, promotional items and communications are aligned with company brand guidelines.

Work closely with the wider Marketing team to ensure consistency of messaging and visual identity across all events.

Ensure event activities and materials comply with relevant company policies, processes and regulatory requirements.

Monitor event budgets and maintain accurate records of event expenditure.

Process purchase orders, invoices and supplier payments in accordance with company procedures.

Track costs against budgets and provide regular updates to the Senior Marketing Manager.

Maintain event documentation and records for reporting and audit purposes.

Coordinate the sourcing, ordering and distribution of promotional merchandise, gifts and event materials.

Ensure all items are delivered on time, within budget and in line with company branding standards.

Participate actively in Marketing team meetings and contribute to wider marketing initiatives where appropriate.

Work collaboratively with colleagues across departments to support business objectives and event outcomes.

Provide event-related updates, feedback and recommendations to the Senior Marketing Manager.

Events are delivered on time, within budget and to a high professional standard.

Attendees receive a positive and well-managed event experience.

Suppliers are effectively coordinated and managed.

Event materials consistently reflect company branding and compliance requirements.

Accurate budget tracking, invoicing and reporting are maintained.

Strong collaboration across the Marketing team and wider business.

Previous experience in an events coordination, marketing or similar administrative role.

Strong organisational and project management skills with the ability to manage multiple events simultaneously.

Excellent communication and interpersonal skills.

Experience coordinating suppliers and external stakeholders.

Strong attention to detail and ability to maintain high standards of quality and accuracy.

Experience managing budgets, invoices and event-related administration.

Proficiency in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.

Ability to work independently while effectively collaborating with a wider team.

Proactive and solutions-focused.

Highly organised and dependable.

Professional and confident when interacting with customers, partners and suppliers.

Able to remain calm and flexible when managing changing priorities.

Strong team player with a positive attitude.

Experience working within a B2B marketing environment.

Familiarity with event management platforms and CRM systems, especially Saleforce.

Understanding of brand governance and marketing compliance requirements.

Experience coordinating trade shows, conferences and customer events.