Marketing Assistant

SCS Engineers in Madison, Wisconsin, is seeking a Marketing Assistant to join our team that supports our growing Upper Midwest offices.

We are looking for a team player who is detail oriented, can take direction, work independently, and have the ability to adapt to evolving priorities.

Applicants should be proficient in Adobe Acrobat, Microsoft Word, Excel, PowerPoint, and Teams, and possess excellent proofreading skills.

This position has a hybrid schedule which includes in-office days and remote work.

• Event Marketing: Support event marketing, client meetings, and prospect outreach activities that support client relationships and new business development efforts
• Help coordinate the marketing presence at campus recruiting events
• Help purchase, store and track an inventory of promotional items and giveaways for events
• Proposal Development: Assist with proposal development and client communications by organizing materials, proofreading content, and helping prepare final documents
• Maintain marketing resources that go into proposals, including staff resumes and project profiles so teams have accurate, current tools
• Sales Funnel Tracking: Support existing project and new sales tracking by entering information in our CRM, updating records, and helping keep internal systems organized
• Customer Feedback: Help coordinate client feedback, follow-up activities, and routine communications that support service quality and continuous improvement
• Email Marketing: Prepare reports, prospect and customer emails, announcements, and other communications that help keep teams and clients informed
• Marketing Plan Development & Execution: Support annual and monthly marketing planning, association memberships, advertising, seasonal communications, and recurring business deadlines
• Tracking Marketing Results: Help track and report effectiveness and ROI of marketing plan tactics
• Improve team efficiency by maintaining templates, checklists, organized records, and clear follow-up processes
• Complete other marketing and business administration responsibilities as assigned
• Bachelor’s degree in Journalism, English, Communications, or Marketing preferred
• Minimum of 1 year of administrative experience required, work in a marketing and/or sales environment preferred
• Proficiency with Microsoft Word, Excel and PowerPoint
• Proficiency with Adobe Acrobat
• Experience with artificial intelligence tools (Microsoft Copilot) is a plus
• Ability to work cooperatively with others and manage deadlines
• Ability to communicate orally and with written communication required
• Valid Driver’s License required