Marine Projects Support Administrator

We are seeking a Marine Projects Support Administrator to manage the administrative aspects of project management, ensuring effective coordination and on-time completion of simple projects. The ideal candidate would have a few years of experience and will be responsible for coordinating the activities of responsible parties for these projects, ensuring that they are completed on time and within scope.

Coordinate with the SD/TSO/AS Team Leader to assign tasks to SD/TSO/AS colleagues, ensuring proper resource allocation.

Assigning team members to execute tasks in ByD.

Approving time entries and confirming job completion.

Allocating costs and managing project budgets.

Following up on deliverables to ensure timely completion.

Initiating invoice requests and identifying potential variations.

Closing projects and ensuring all deliverables are fulfilled.

Supporting profitability reviews by providing accurate and timely project data.

Stakeholder Coordination: Serve as a point of contact for colleagues, responding to their needs promptly and effectively.

Adherence to Standards: Ensure that all activities align with global standards and processes, maintaining consistency and quality.

Escalate client feedback to management and take proactive measures to ensure positive experiences. Promote a client-centric culture that emphasizes a positive and consistent client journey.

Facilitate a smooth and clear transition of tasks between teams throughout the process cycle. Adhere to the RACI document and clearly communicate transition points to prevent task overlap or gaps in ownership.

Solid organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines effectively.

Consistent attention to detail and accuracy in handling requests and scheduling.

Good communication and interpersonal skills, enabling professional interactions with clients and team members.

Basic understanding of technical competency requirements and resource allocation processes.

A commitment to continuous learning and knowledge sharing.

Solid understanding of global standards and processes, with the capability to ensure compliance.

Is keen to take accountability and ownership for delivering customer needs

Is able to self-manage and prioritize tasks towards meeting goals

Is effective at solving problems, trouble-shooting and making timely decisions

Is motivated and willing to take initiative

Communicates in a structured way and has ability to present technical ideas in user-friendly language

Displays a team spirit, particularly in a multicultural environment

Responds positively to learning opportunities and is comfortable stepping out of own comfort zone