Manager - Personal Assistant
Skills
About This Role
• Accounting & Procurement Support
- Coordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions.
- Follow up with customers to ensure invoices are paid within agreed payment terms , proactively managing collections and communicating payment updates with vendors.
- Maintain accurate records of purchase orders (POs) , tracking their status and collaborating with procurement and finance to ensure seamless operations.
- Prepare detailed expense reports , process reimbursements, and manage petty cash transactions with accuracy.
- Handle license renewals and ensure all government-related registrations , including DM (Dubai Municipality) , are completed on time.
• Administrative & HR Coordination
- Act as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE .
- Ensure efficient daily operations by coordinating with various departments and addressing administrative needs.
- Handle confidential information with discretion, maintaining compliance with company privacy policies.
• Personal Assistance & Executive Support
- Manage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation.
- Prioritize tasks and documents for executive review, ensuring efficiency in workflow.
- Organize, structure, and maintain sensitive documents , tracking workflows to identify and address bottlenecks.
- Oversee visa-related processes via government online services, ensuring compliance with UAE regulations.
- Draft, edit, and proofread documents, reports, and presentations as required.
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