Manager, Fund Expense Administration

Position Description

Location

• Newport Beach, CA

Responsibilities

• Key responsibilities include, but are not limited to:
• Lead a high-impact expense remediation and reimbursement initiative representing more than $30 million in activity, while designing a more scalable, controlled, and transparent operating model for fund expense management.
• Manage fund expense reimbursements, invoice processing, approval workflows, and payment administration, ensuring accuracy, timeliness, and appropriate controls.
• Review fund governing documents, investment guidelines, and legal agreements to determine the appropriate allocation and treatment of expenses across funds and portfolios.
• Partner with Fund Treasury Operations, Accounting, Legal, and Alternatives Operations to resolve complex expense allocation, reimbursement, and accounting matters.
• Oversee legal, litigation, and investment-related expense activities, including budgeting, allocation, reconciliation, reporting, and appropriate accounting treatment.
• Develop management and board reporting related to expense activity, aging, allocation accuracy, reimbursements, and fund-level trends.
• Document procedures, strengthen controls, and drive process improvements to enhance efficiency, transparency, and scalability
• Ensure managed service provider roles and responsibilities are well established, consistently and accurately executed.
• Partner with Technology teams on workflow automation, allocation tools, reporting capabilities, and AI-enabled solutions that improve the efficiency and effectiveness of fund expense management.
• Collaborate effectively across Finance, Legal, Operations, Accounting, Technology, and external managed service providers to support a complex and evolving fund environment.

Qualifications

• Minimum of a bachelor’s degree required.
• 5+ years of experience in investment management, fund operations, fund expense administration, accounts payable, expense management, or a related finance function.
• Accounting and finance experience required; investment company accounting knowledge preferred.
• Understanding of mutual funds, investment vehicles, or fund structures required; exposure to alternative investments, hedge funds, or private funds is a plus.
• Experience managing high-volume invoice processing, expense administration, reimbursement operations, or fund expense oversight activities.
• Ability to read, interpret, and apply legal agreements, fund governing documents, and investment guidelines.
• Strong attention to detail and demonstrated ability to manage complex, high-volume processes with accuracy.
• Controls-minded with a track record of strengthening processes, improving accuracy, and mitigating financial risk.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to exercise sound judgment in ambiguous situations.
• Comfortable partnering with PIMCO senior leadership, fund controllers, accountants, attorneys, operations professionals, and business stakeholders on technical expense and allocation matters.
• Technology savvy with a demonstrated ability to leverage automation, analytics, and AI-enabled tools to improve efficiency, controls, and reporting.
• Strong communication, collaboration, and stakeholder management skills.
• Equal Employment Opportunity and Affirmative Action Statement
• PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
• Applicants with Disabilities
• PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.