Manager, Contracts

Overview

About the Role

Strategic Responsibilities

• Contribute to the development of the Department's strategy, as well as annual business plans.
• Contribute to the development of the Department's policies and procedures, in line with the overall business objectives of the University, ensuring they promote leading practices and excellence.
• Contribute to the development and management of the Department’s budgets and report back on a timely basis to ensure that divergences are addressed promptly.

Operational Responsibilities

• Plan and supervise various activities related to contracts includes developing policies.
• Lead the development and management of Service Level Agreements and KPIs for existing and future contracts.
• Develop improved contracting procedures, standard documentation, processes and training materials.
• Design and develop contracts’ standards, including the creation, maintenance, and approval of clauses, variables, deliverables, and contract templates.
• Develop and review agreements’ documentation in coordination with the Legal Department with regards to contractual matters, particularly those related to terms and conditions, contractual claims and counter claims, as appropriate.
• Coordinate the technical evaluation process and participate in the commercial evaluation on the technically acceptable bids and prepare award recommendations.
• Analyze the business risks associated with specific contracts and contract provisions and communicate risks to the management to facilitate the decision-making process.
• Manage and coordinate the establishment of schedules and task assignments to ensure department service levels are maintained.
• Provide advice on contractual issues pre and post contract.
• Develop and maintain relationship with vendors and service representatives includes, markets survey for latest trends in prices, availability, delivery and quality to ensure that materials and requirements meet established standards and that applicable policies, practices and procedures are understood and adhere to. Also manages vendor evaluation and approval processes.
• Prepare request for proposal and specifications includes endorsing recommendations on purchases requiring management approval. Also interprets contract provisions and review contracts for accuracy and changes prior to bid and renewal. Evaluate overall revisions, price and past performance of each contract.
• Follow up the preparation of reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Keep abreast of new legislation, government policy, best practice and relevant external factors relevant to procurement and contracting activity.
• Manage the University’s salvage operation regarding consolidation of items for recycle and disposal in accordance with university policy.
• Ensure adherence to the University’s information security policies and procedures and report breaches or other security risks accordingly.
• Ensure coordination with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
• Perform any other tasks assigned by Line Manager.

Required Qualifications

• Bachelor’s degree in business administration or any other related field.

Required Experience

• A minimum 8 years of relevant experience.

Equal Opportunity Statement