Management Support Assistant for Travel & Purchasing, IS-0303-07
Full Job Posting
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
- Complete a Probationary Period.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
Duties And Responsibilities
- Daily use of ConcurGov travel system for travel management
- Provide travel management support to SERC staff and invitational travelers, including international travelers
- Prepare and review travel authorizations, vouchers, and local vouchers
- Monitor payment of vouchers and ensure all payment/funding discrepancies are resolved
- Assist in training new staff in best practices and expectations for travel planning and voucher submissions
- Provide support to staff on the use of Government Travel Charge Cards, including briefing personnel on the proper use
- Provide updates to SERC administration on travel expenditures and travel frequency
- Prepare and process purchase card transactions, purchase orders and contracts as assigned by supervisor
- Assist in preparing and organizing procurement documentation, including statements of work, request for proposals, vendor enrollment
- Assist with monthly review and reconciliation of transactions by purchase card users to ensure accuracy and compliance with Smithsonian policy and regulations
Qualification Requirements
- Associates degree or higher
- Familiarity with travel authorization, voucher processing, travel documentation requirements and professional procurement processes is preferred but not required
- Experience with Concur and/or other travel management systems and/or People Soft financial software is preferred but not required
- Strong time management and organizational skills
- Significant experience with Microsoft Suite, especially MS Excel
- Strong customer service, communication and problem-solving skills
- Ability to manage multiple tasks and to prioritize tasks according to schedule and importance
- Strong self-motivation and ability to work independently
About Smithsonian Institution
Independent U.S. government cultural and scientific complex serving the public through museums, a zoo, education, and research.
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