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MAC (Move, Add, Change) Coordinator
BGIS
Ottawa, CAN
Full-time
Mid
Onsite
Discovered 6 days ago
Communication
Key Skills for This Role
Communication
Full Job Posting
KEY DUTIES & RESPONSIBILITIES
- Service Delivery
- Supports the coordination of furniture installation, relocation and decommissioning
- activities
- Assists in the development and maintenance of project schedules
- Tracks deficiencies and supports the coordination of remediation activities
- Attends site visits and supports onsite execution as required
- Understands and monitors the adherence to health, safety, and security requirements
- onsite by all team members and vendors
- Takes ownership of time and task management to deliver work in accordance with multiple
- approved project timelines, scopes, and budgets
- Takes initiative to provide thoughtful feedback that drives program quality improvements
- Responsible for ensuring adherence with all BGIS and client policies and procedures
- Identifies risks and issues and follows appropriate escalation pathways
- Performs other related duties as assigned to support operational requirements
- Administration
- Prepares and submits work permits and required documentation
- Coordinates vendor access including security requirement validation and site
- arrangements
- Maintains project files ensuring accuracy and completeness
- Supports billing documentation preparation and completion in compliance with contract
- requirements and quality standards
- Supports the issuance of Purchase Orders for vendors
- Attends client meetings to provide project updates and takes meeting minutes
- Supports with the development of Scope of Work for vendors
- Relationship Management
- Maintains effective working relationships with internal team members, vendors, and clients
- Communicates effectively to support project coordination and delivery
- Supports others while contributing to collective success
KNOWLEDGE & SKILLS
- 1–2 years of coordination or project support experience a bonus
- Strong organizational and administrative skills
- Effective written and verbal communication skills
- Knowledge of MS Office tools
- Ability to work independently
- Identifies challenges and can suggest solutions
- Furniture systems knowledge a bonus
- French/English bilingual a bonus
- LICENSES AND/OR PROFESSIONAL ACCREDITATION
- College Diploma or equivalent training
- Federal security clearance
- Ability to travel to client sites as required, valid driver’s license a bonus
- This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
- #LI-JP1
Qualifications
- Strong organizational and administrative skills
- Effective written and verbal communication skills
- Knowledge of MS Office tools
- Ability to work independently
- Identifies challenges and can suggest solutions
- College Diploma or equivalent training
- Federal security clearance
- This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
Preferred Qualifications
- 1–2 years of coordination or project support experience a bonus
- Furniture systems knowledge a bonus
- French/English bilingual a bonus
- Ability to travel to client sites as required, valid driver’s license a bonus
About BGIS
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