Logistics Officer

Overview

Position Responsibilities & Accountabilities

• Logistics Coordination:
• Coordinate inbound and outbound shipments, including booking transport, preparing shipping documents, and liaising with carriers and suppliers.
• Inventory Management:
• Maintain accurate inventory records, perform regular cycle counts, and reconcile discrepancies in the warehouse management system or Excel.

• Material Receipt & Dispatch

• Receive, inspect, verify, and record incoming materials; prepare and check dispatch documentation; ensure proper labeling and storage.

Transport & Fleet Liaison

• Coordinate with transport providers and the company fleet to ensure timely delivery and pickup of materials, and monitor transport performance.

Procurement Support

• Liaise with procurement to track order status, expedite urgent shipments, and support vendor communication as required.

• Documentation & Compliance

• Prepare and maintain required logistics documentation (waybills, delivery notes, customs paperwork if applicable) and ensure compliance with internal controls and regulatory requirements.
• Coordination with Projects:
• Work closely with project teams, warehouse, and site supervisors to prioritize and fulfill material requests and resolve supply issues quickly.
• Cost Control:
• Monitor freight and logistics costs, suggest cost-effective routing and consolidation opportunities, and support approval processes for freight expenditures.

• HSE & Security

• Ensure safe handling and storage practices, follow HSE procedures, and report any incidents or near misses. Support security measures for warehouse and transported goods.
• Continuous Improvement:
• Identify and support process improvement initiatives to optimize logistics performance and service levels.

Tasks

• Produce shipping schedules and coordinate with carriers.
• Validate packing lists, invoices, and delivery documentation.
• Enter and update inventory and shipment records in WMS/ERP or spreadsheets.
• Perform regular cycle counts and support annual stocktakes.
• Inspect incoming goods for quantity and quality, and report discrepancies.
• Issue materials to sites and update issuance records.
• Track shipments