Logistics Documentation Coordinator

Overview

Key Responsibilities

• Provide administrative and documentation support for all Logistics Department activities.
• Maintain logistics records, operational documents, approvals, forms, and correspondence.
• Prepare official letters, reports, memos, schedules, and logistics communications.
• Monitor document flow between projects, logistics divisions, suppliers, and management.
• Maintain complete filing systems for logistics-related statutory and operational documents.
• Monitor validity, expiry, renewal, and tracking of:
• Vehicle Registrations
• Equipment Registrations
• Insurance Policies
• Third-Party Certificates
• Inspection Certificates
• Municipality Permits
• Operational Licenses
• Coordinate with insurance providers, government authorities, and third-party agencies regarding approvals, renewals, and documentation.
• Maintain records of gate passes, permits, access documents, and logistics operational paperwork.
• Maintain records of manpower deployment, transportation schedules, and equipment allocation.
• Support logistics reporting, KPI tracking, and operational monitoring activities.
• Coordinate with HR regarding logistics personnel attendance and documentation requirements.
• Maintain proper filing and archiving of logistics operational records and communications.
• Support management during audits, inspections, and operational reviews.
• Ensure confidentiality, accuracy, and proper control of logistics documentation and records.
• Support all logistics divisions in administrative coordination and operational follow-up activities.

& Experience

• Bachelor's Degree or Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
• Minimum 3–5 years of experience in logistics administration, document control, or a similar administrative role.
• Experience in construction, contracting, transportation, or logistics operations is preferred.
• Strong knowledge of document management and record-keeping practices.
• Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Experience handling vehicle registrations, insurance documentation, permits, and compliance records is an advantage.

& Competencies

• Excellent organizational and administrative skills.
• Strong communication and coordination abilities.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Strong reporting and documentation skills.
• Professional approach to confidentiality and record control.
• Ability to work independently and within a team environment.

(Qatar)

• Female candidate preferred.
• Must be currently available in Qatar.
• Valid QID (Qatar ID) required.
• NOC (No Objection Certificate) for transfer is preferred.
• Immediate joining is an advantage.

How to Apply

Experience

• Building: 10 years (Preferred)