Logistics and Procurement coordinator

Supply Chain

Job Purpose

Procurement Coordination

• Process purchase requisitions and prepare purchase orders through the ERP system in
• line with approved requirements.
• Obtain and compare quotations from approved suppliers based on cost, quality,
• availability, and delivery timelines.
• Follow up with suppliers on open purchase orders to ensure on-time delivery and
• resolve discrepancies.
• Coordinate with Finance for prepayments, supplier invoices, and payment follow-up.
• Maintain accurate procurement records and ensure proper document control.
• Support sourcing and evaluation of local Saudi suppliers in compliance with company
• and KSA requirements.
• Provide regular procurement status reports to project and management teams.

Logistics Coordination

• Coordinate local and international shipments (air, sea, and road) .
• Liaise with freight forwarders, customs clearance agents, and transport providers in
• Saudi Arabia.
• Prepare, review, and manage shipping documents including invoices, packing lists,
• delivery notes, and customs documents.
• Monitor shipment progress and provide regular shipment status updates.
• Ensure compliance with Saudi customs, ZATCA, and other regulatory requirements.
• Coordinate delivery of goods from ports, airports, or warehouses to project sites.
• Support inventory movements and ensure accurate ERP system transactions.

Coordination & Support

• Act as the main coordination point between project, Supply chain , and finance teams.
• Support expediting of urgent materials to avoid project delays.
• Assist in resolving procurement and logistics issues impacting project timelines.
• Ensure proper filing and archiving of procurement and logistics documents as per
• company policy.

Health, Safety & Compliance

Qualifications & Experience

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a
• related field.
• 3–5 years of experience in logistics and procurement coordination, preferably in
• project-based or industrial environments.
• Experience working in Saudi Arabia or with Saudi customs and local suppliers is
• preferred.
• Good understanding of import/export procedures and local logistics operations.

& Competencies

• Strong coordination and follow-up skills.
• Good communication and supplier management abilities.
• High attention to detail and document control.
• Ability to work under pressure and manage multiple priorities.
• Proficient in MS Excel, email, and reporting tools.
• Fluent in English; Arabic language skills are an advantage.

Work Conditions