Logistics Administrator

Overview

Key ResponsibilitiesLogistics & Supply Chain Coordination

• Coordinate and oversee daily supply chain operations to ensure timely and accurate order fulfillment.
• Review purchase orders, shipping documents, and related paperwork to ensure accuracy and compliance.
• Plan, schedule, and track shipments based on customer requirements and internal timelines.
• Arrange special shipping requirements and liaise with freight forwarders, suppliers, and warehouses.
• Manage raw material orders and maintain adequate stock levels to meet production and customer needs.
• Maintain detailed records of open orders, shipments in transit, and completed deliveries.
• Assist the finance team with preparing invoices, bills, and shipment-related financial documentation.
• Monitor distribution and shipment budgets to ensure cost efficiency.
• Ensure all logistics activities comply with quality, safety, and service standards.
• Support the development and implementation of improved supply chain processes and workflows.

Administrative Support

• Manage office supplies inventory and place orders as required.
• Maintain and update company databases, records, and internal systems.
• Organize and manage filing systems for confidential and important documents.
• Manage company calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing communications, including emails, calls, letters, and packages.
• Arrange travel, visit visas, accommodations, and related logistics for staff.
• Prepare reports, memos, and correspondence as required by management.
• Support general office operations to maintain a smooth and professional work environment.

Qualifications & RequirementsEducation & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• 2–4 years of experience in logistics, supply chain coordination, or administrative roles
• *(experience in chemical distribution or industrial sectors is an advantage).*

Skills & Competencies

• Strong understanding of supply chain processes, shipping documentation, and order management.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy in documentation.
• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP system experience is a plus.
• Strong communication and customer service skills.
• Ability to work under pressure and manage multiple priorities.
• Problem-solving mindset with a proactive approach.
• High level of professionalism, confidentiality, and reliability.
• Pay: AED3,000.00 - AED4,500.00 per month