Listing Coordinator

Job Summary

Key Responsibilities

• Coordinate the complete listing process from signed listing agreement to active market launch.
• Collect and verify all required property information, including specifications, pricing, legal documents, and disclosures.
• Prepare, proofread, and publish property listings on the MLS, company website, property portals, and social media platforms.
• Schedule professional photography, videography, virtual tours, floor plans, and staging appointments.
• Ensure all listing information is accurate, compliant, and updated as needed.
• Monitor listing performance and promptly make requested price or content updates.
• Coordinate with real estate agents, sellers, buyers, marketing teams, and external vendors.
• Maintain organized digital and physical files for each listing.
• Track listing deadlines, contract dates, and marketing timelines.
• Respond to listing-related inquiries from clients and team members.
• Prepare marketing materials, brochures, flyers, and property presentations.
• Generate listing activity reports and provide regular updates to agents and management.
• Ensure compliance with company policies and local real estate regulations.

Qualifications

• Bachelor's degree or diploma in Business Administration, Marketing, Real Estate, or a related field (preferred).
• Minimum 1–3 years of experience in real estate administration, listing coordination, or office administration.
• Experience with MLS systems, CRM software, and property listing portals is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple listings and deadlines simultaneously.
• Customer-focused with excellent interpersonal skills.

Preferred Skills

• Knowledge of real estate contracts and documentation.
• Experience using Canva, Adobe Creative Suite, or similar marketing tools.
• Familiarity with social media marketing for real estate.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving mindset with strong follow-up skills.

Key Competencies

• Organization and Planning
• Attention to Detail
• Communication Skills
• Time Management
• Customer Service
• Multitasking
• Team Collaboration
• Data Accuracy
• Confidentiality
• Adaptability

Working Conditions

• Full-time position.
• Office-based with occasional property visits as required.
• May require flexibility during peak listing periods.

Performance Indicators (Kpis)

• Accuracy of property listings.
• Time taken to launch new listings.
• Listing update turnaround time.
• Client and agent satisfaction.
• Compliance with documentation requirements.
• Number of listings successfully managed each month.
• Marketing timeline adherence.

Salary