Licensing Coordinator

Key Responsibilities

• Review, verify, and process UIRs for completeness, accuracy, and timely submission to
• Maintain records of Community Care Licensing (CCL) visit reports and notify relevant internal stakeholders of visit outcomes and findings.
• Monitor, track, and support resolution of licensing violations, corrective action plans, and compliance-related follow-ups.
• Analyze licensing data to identify trends, risks, inconsistencies, and opportunities for process
• Serve as a liaison between CCL and internal stakeholders, maintaining awareness of regulatory updates and supporting compliance communications.
• Prepare, audit, and maintain licensing and regulatory documentation, including UIR records, Designation of Responsibility packets, audit materials, Board reports, compliance files, and related records to ensure accuracy, completeness, and regulatory compliance.
• Support development, tracking, and reporting for compliance-related training
• Prepare the annual consolidated CCL invoice by coordinating licensing updates, approvals, payment verification, and license status confirmation.
• Act as primary system administrator for Guardian, 1Place, and the UKG Learning Management System, ensuring accurate and timely system updates.
• Maintain staff and department associations for licenses and waivers, including bi-weekly disassociations and documentation uploads to SharePoint.
• Oversee statewide waiver compliance by auditing waiver records, validating required licenses, and coordinating necessary updates with the Licensing Supervisor.
• Process CDSS mail, manage roster updates, and support communication related to Guardian system inquiries.
• Participate in organization-wide initiatives and provide documentation, tracking, and coordination for compliance-related projects and special assignments.
• Perform other duties that are reasonably related to the position’s key responsibilities and are consistent with the employee’s job classification, skills, and training.

Required Qualifications

• Associate’s degree
• 2-3 years’ experience in administrative support, data analysis, or related field

Preferred Qualifications

• Proficiency with Microsoft Office (i.e. Word, Excel, Teams), UKG Learning Management System, and 1Place

Key Competencies

Working Conditions

What We Offer

• Medical, Dental, and Vision Benefits
• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Commuter pre-tax benefit
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts
• Be constantly in a learning and growth process with training and professional growth advisory
• We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.