Library Collections Supervisor

Washington County Cooperative Library Services (WCCLS) is seeking a Collections Supervisor to join our Collections and Technical Services team as we transition to a centralized model for managing physical and digital library collections. This role will provide leadership, supervision, and strategic coordination to ensure efficient workflows and reliable access to library materials across Washington County.

The Collections Supervisor has a key leadership role in developing and providing oversight of a systemwide transition that will centralize collection development across a 16-library cooperative starting in July 2027. This position will build strong working relationships across the cooperative and lead with excellent communication skills, data-informed decision-making, and project management experience.

This role is responsible for providing collaborative strategic direction for how physical and digital collections are selected, managed, and distributed across the cooperative. Working with the Collections and Technical Services Manager, this position will engage in collection analysis, provide resource oversight, build strong vendor relations, and work closely with the WCCLS Collections team.

Key responsibilities include:

Supervising a Collections team that includes four Selection Librarians and one Senior Library Assistant

Leading centralized collection development and the Library Mail Service program

Overseeing an estimated $6 million annual collections budget

Guiding the selection and distribution of approximately 200,000 new items per year within a systemwide collection of nearly 1.4 million items

Using data, community insight, and collaborative decision‑making to support consistent access and service across diverse communities

This role is well suited to a collaborative, systems‑thinking leader who values data‑informed selection, creating new workflows and processes that center patron experience, and creating strong partnerships with library stakeholders.

Ideal Knowledge, Skills, and Abilities (KSAs):

Knowledge of:·

Development, implementation, and evaluation of program systems

Supervision, training, and personnel management

Program administration, budgeting, and quality improvement

Using qualitative and quantitative data for planning and decision‑making

Ability to:

Communicate clearly in writing and verbally

Lead and support staff through training, documentation, and guidance

Plan, assign, and evaluate work effectively

Analyze data to support strategic collection and budget decisions

Collaborate successfully across teams and partner libraries

Role-specific knowledge:

Advanced knowledge of collection development, evaluation, and de-selection practices

Knowledge of Machine-Readable Cataloging (MARC) format and Dewey Decimal Classification

Data collection, analysis, and reporting to inform decision-making

Knowledge of allocating, monitoring, and forecasting budgets

Experience using integrated library systems (ILS) for collection-related functions

Experience using other relevant collection data analytics software for collection analysis

Experience evaluating and recommending digital resources

Experience working with library vendors for digital and physical materials

Washington County Cooperative Library Services (WCCLS) is a partnership between Washington County, 9 cities, and 3 nonprofit associations, supporting 16 public library locations through shared funding, collections, technology, and cooperative governance. The cooperative model ensures that residents in cities big and small, as well as rural and unincorporated areas across the county, have access to the same life-changing library services.

While partner libraries have historically managed physical collections locally, WCCLS has provided centralized digital collections. Partners have now committed to fully centralizing collection management and technical services starting in July 2027 to support long‑term sustainability, efficiency, and equitable access countywide.

Washington County is located just west of Portland, Oregon. We are the second most populous county in our welcoming state and the five most spoken languages after English are Spanish, Vietnamese, Chinese, Korean, and Russian. With a strong regional tech economy, Washington County has a high median education and income level, and there is strong community support for our public library system. WCCLS is a department of Washington County, and our Board of County Commissioners are great supporters of our library system, including our deeply held value of the freedom to read. Learn more about visiting the beautiful rural areas and the thriving cities of Washington County at tualatinvalley.org .

You can review our standard selection process here .

Our commitment to you: Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community .

Veterans' Preference: If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points . Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application: You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.