Legal Secretary

The Legal Secretary will play a key role in supporting our team of Litigation & Dispute Resolution (LDR) and Employment lawyers, ensuring the delivery of exceptional client service across Dubai and the wider Middle East region (Bahrain and Qatar).

This is a full鈥憈ime, permanent position, working hours are, Monday to Friday, 9 00am to 6 00pm, with the flexibility to work from home one day per week.

We are seeking an agile, highly organised and responsive professional who is passionate about providing outstanding support to their fee earners and to the wider team.

The role requires someone who can proactively manage competing priorities, build strong working relationships with stakeholders at all levels, and consistently deliver work to a high standard.

The ideal candidate will take pride in going above and beyond, while exercising sound judgement and maintaining confidentiality at all times.

Please note that, as part of the recruitment process, successful candidates will be asked to complete Numeracy, Comprehension and Prioritisation assessments, tasks which will take approximately 60 minutes in total.

Roles and Responsibilities

路

聽聽聽聽聽聽

Audio typing via digital dictation and copy typing of legal documents and correspondence

路

聽聽聽聽聽聽

Formatting, editing, and preparing documents in line with the firm鈥檚 house style

路

聽聽聽聽聽聽

Assisting with the preparation of trial bundles and ad hoc legal project support

路

聽聽聽聽聽聽

Opening new client matters and liaising with due diligence teams

路

聽聽聽聽聽聽

Maintaining accurate electronic and hard鈥慶opy filing systems, archiving, and database management

路

聽聽聽聽聽聽

Proactively managing complex diaries and multi-zone scheduling of meetings, seminars, and client events

路

聽聽聽聽聽聽

Coordinating internal and external meetings, lunches, and conference calls

路

聽聽聽聽聽聽

Inbox management and handling telephone queries

路

聽聽聽聽聽聽

Drafting internal communications with confidence and reports on behalf of Partners

路

聽聽聽聽聽聽

Attend meetings where requested to take detailed notes and action logs, and proactively follow up with action owners to ensure completion within agreed timeframes.

路

聽聽聽聽聽聽

Preparing PowerPoint presentations, pitches, and other client鈥慺acing materials

路

聽聽聽聽聽聽

Maintaining and updating CRM records (experience with InterAction advantageous)

路

聽聽聽聽聽聽

Ensuring awareness of key clients, active matters, and current fee earner priorities

路

聽聽聽聽聽聽

Arrange end

鈥慭n

to

鈥慭n

end complex travel, including multi

鈥慭n

destination international itineraries, coordination of different modes of transport, accommodation and airport transfers.

路

聽聽聽聽聽聽

Manage all visas, permits and travel documentation, ensuring sufficient lead time and compliance with jurisdiction

鈥慭n

specific requirements.

路

聽聽聽聽聽聽

Remain flexible and responsive, managing last

鈥慭n

minute changes to travel and schedules calmly and efficiently when required

路

聽聽聽聽聽聽

Ensure all follow鈥憉p meetings and actions arising from travel are diarised promptly, tracked and progressed to completion

路

聽聽聽聽聽聽

Coordinating couriers, mail handling, and tracking deliveries

路

聽聽聽聽聽聽

Supporting billing processes, supplier payments, and general financial administration

路

聽聽聽聽聽聽

Ensuring compliance with firm policies, quality standards, and CLPD requirements

路

聽聽聽聽聽聽

Providing planned and urgent cover for other teams and covering the reception desk as required

路

聽聽聽聽聽聽

General ad鈥慼oc administrative duties as they arise

Candidate specification

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Prior experience as a Legal Secretary or similar support role within an international law firm

or professional services environment

is essential

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Proven experience looking after managing Partners and fee earners across multiple seniority levels.

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook),

with experience using practice management, CRM and expense management systems.

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Exceptional organisational skills and strong attention to detail

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Fluent written and spoken English

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Proactive, flexible and resilient, with the ability to adapt quickly to changing priorities.

路

聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Professional presentation and adherence to formal business attire

聽

路

聽聽聽聽聽聽

Competitive salary (negotiable depending on experience)

路

聽聽聽聽聽聽

Premium international medical, dental, and optical insurance

路

聽聽聽聽聽聽

30 days of annual leave

路

聽聽聽聽聽聽

鈥n聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Working together & Integrity and respect 聽聽聽聽聽 聽

鈥n聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Inclusive 聽聽聽聽聽聽聽聽聽

鈥n

聽 聽 聽 聽 聽 聽 聽 聽 聽

Personal impact and growth

鈥n聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Driving high standards 聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

鈥n

聽 聽 聽 聽 聽 聽 聽 聽 聽

Commercial mindset

鈥n聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

Client - centric 聽聽聽聽聽聽聽聽聽聽聽聽聽聽聽

鈥n

聽 聽 聽 聽 聽 聽 聽 聽 聽

For a detailed specification please download the job description in the documents section of this page.

*Clicking 'apply' will direct you to the application tracking system, hosted for us by Reach-ATS.com.*