Leasing Administration Manager - Real Estate

Who We Are

Position Summary

Leasing Administration & Contract Management

• Manage the complete leasing administration process from tenant approval through contract execution and handover.
• Review, prepare, verify, and maintain all lease agreements, amendments, addendums, renewals, notices, and termination documentation.
• Ensure all leasing documentation complies with company policies and regulatory requirements.
• Maintain accurate records and audit trails for all leasing transactions.
• Monitor contract expiry dates and ensure timely action for renewals and tenant retention initiatives.
• Ensure leasing transactions are completed within approved turnaround times.

Renewal & Occupancy Management

• Manage and monitor lease renewal programs across all asset classes.
• Ensure renewal KPIs and occupancy targets are achieved.
• Coordinate renewal negotiations and approvals with leasing teams and management.
• Monitor upcoming expiries and vacancies to minimize occupancy losses.
• Produce vacancy, occupancy, and renewal forecasts for management review.
• Support initiatives that maximize occupancy and tenant retention rates.

Coordination with Internal Departments

• Act as the central liaison between Leasing, Finance, Legal, Property Management, Facilities Management, and Government Relations.
• Ensure smooth processing of tenant approvals, security deposits, payment plans, invoicing, and contract execution.
• Coordinate with Finance to verify tenant payments and financial compliance prior to contract activation.
• Work closely with Property Management to ensure smooth tenant onboarding and move-in processes.
• Escalate operational issues impacting occupancy or leasing performance.

Legal & Compliance Management

• Coordinate with the Legal Department regarding tenants under legal action, disputes, payment defaults, and eviction cases.
• Monitor the status of legal units and ensure timely follow-up on all legal matters.
• Ensure implementation of legal recommendations and resolutions.
• Maintain compliance with all applicable leasing regulations and company policies.
• Support audits and management reviews related to leasing activities.

Government Relations & Attestation

• Coordinate with Government Relations teams for contract registrations, attestations, renewals, and regulatory approvals.
• Ensure all tenancy contracts and supporting documentation are properly registered and compliant with relevant authorities.
• Monitor and track contract attestation and registration status.
• Maintain strong working relationships with relevant government entities and service providers.

Leasing Process Governance & Quality Control

• Ensure all leasing workflows, approvals, and procedures are followed consistently across the organization.
• Conduct regular reviews of leasing files, documentation, and compliance records.
• Verify that approved rental rates and pricing strategies are being implemented correctly.
• Ensure leasing transactions are executed according to approved pricing, authority matrices, and company policies.
• Identify process improvement opportunities to enhance operational efficiency and tenant experience.

Reporting & Performance Monitoring

• Prepare weekly, monthly, quarterly, and annual leasing administration reports.
• Track key metrics including:
• Occupancy rates
• Vacancy levels
• Lease renewals
• Contract processing times
• Expiry schedules
• Legal cases
• Tenant retention rates
• Compliance status
• Present findings and recommendations to senior management.
• Maintain dashboards and reports to support strategic decision-making.

Qualifications & Experience

• Bachelor's degree in Business Administration, Real Estate, Finance, Law, or a related discipline.
• Minimum 8–10 years of experience in real estate leasing administration or property management.
• Strong understanding of UAE leasing regulations, tenancy contracts, and leasing procedures.
• Experience managing residential, commercial, retail, office, warehouse, and industrial portfolios.
• Experience coordinating with legal, finance, and government entities.
• Advanced knowledge of leasing systems, ERP systems, CRM platforms, and Microsoft Office.

Skills & Competencies

• Exceptional attention to detail and accuracy.
• High level of integrity, confidentiality, and trustworthiness.
• Strong organizational and administrative skills.
• Excellent communication and stakeholder management abilities.
• Strong analytical and reporting capabilities.
• Problem-solving and process improvement mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Leadership and team coordination skills.