Lease Documentation Coordinator - 16 Month Contract

Responsibilities:

• Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation
• Review and revise agreements with comments from tenants and/or leasing team
• Prepare, Review and Revise Document Summaries for new leases, extensions, renewals, and offers in a timely and efficient manner
• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.
• Utilize leasing software (Deal Manager) to review and prepare documentation packages for Leasing and Investment Management approval
• Manage the execution of documents, both externally and internally, using DocuSign
• Distribute fully-executed documentation (both externally and internally) and upload documentation to the SharePoint property portal
• Prepare and process internal leasing fee calculations
• Process monthly reporting on Lease Documentation fees
• Collect, review, and track all legal invoices for the region, ensuring correct billing entities and obtain relevant approvals for processing
• Effectively track and record lease and related documentation in prescribed manner (tech platforms, excel trackers, etc.)
• Run title searches and corporate searches
• Provide administrative support to the Lease Documentation department
• Miscellaneous correspondence as required
• Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers as needed
• Other related duties as required
• Experience and Qualifications:
• A minimum 2 years of experience in the commercial real estate industry
• 3-5 years of related administrative experience, including basic account processing (A/R, A/P), preferably with knowledge in the areas of leasing and contract law
• Advanced skills in Microsoft Word, Microsoft Excel, DocuSign and SharePoint
• 2 years of experience in drafting leases, amending agreements, extension agreements, consents and other ancillary real estate lease documentation
• Exceptional attention to detail and accuracy
• Confident working independently, with strong organizational, planning and time management skills as manager may be in remote office
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines
• Highly effective at prioritizing workload and handling competing priorities
• Excellent and well-developed relationship skills; superior oral and written communication skills
• Ability to work well as part of a busy team and to develop and sustain strong co‐operative working relationships both internally and externally
• Experience with Yardi Voyager, Deal Manager and Microsoft Office 365 suite (OneDrive, Teams) is an asset
• Ability to adapt to systems change, with an interest in problem solving, tech integration and AI
• Post secondary education is preferred
• This is an existing role within our organization.
• The expected annualized base salary range for this role is $65,000 - $85,000.
• The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.
• We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
• We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.
• Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.
• Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.