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Lead Planning & Execution

JLL
Bengaluru, IND
Full-time
Lead · 5–8 years experience
Onsite
Discovered 4 days ago

Full Job Posting

Location:

  • On-site –Bengaluru, KA
  • Scheduled Weekly Hours:
  • 48
  • If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
  • At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
  • JLL Privacy Notice
  • Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
  • For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
  • For additional details please see our career site pages for each country.
  • Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Responsibilities

  • Event Planning & Execution
  • Plan, manage, and execute a diverse portfolio of events including Townhalls, SAC (Salesforce Appreciation Celebrations), P&J, Customer Events, Auditorium Events, REWS Events, Trailblazing Events, and all-hands meetings
  • Own end-to-end event delivery — from concept development, budgeting, and vendor briefs to on-ground execution and post-event wrap-up
  • Develop detailed event runbooks, production schedules, risk registers, and contingency plans
  • Manage event theming, décor, branding, and signage aligned to Salesforce brand standards
  • Lead planning and execution of all festival celebrations — Diwali, Onam, Christmas, New Year, Independence Day, Women’s Day, and other cultural events
  • Drive REWS-specific programming — onsite activations, sustainability campaigns, employee experience events, and other initiatives
  • Collaborate with People team, ERGs, and business units for co-hosted events and employee engagement programs
  • Build and maintain an annual events calendar covering all recurring REWS and cultural events
  • Oversee all technical aspects of events — AV setup, sound systems, stage design, lighting, LED walls, live streaming, and hybrid event technology
  • Conduct pre-event technical walkthroughs, rehearsals, and sound checks
  • Troubleshoot technical issues on-ground during live events with zero escalation
  • Stay updated on emerging event technology and recommend upgrades where relevant
  • Maintain and continuously build a strong vendor database across categories: AV & production, décor & fabrication, catering, entertainment, gifting, print & branding, and experiential agencies
  • Float RFQs, evaluate proposals, negotiate contracts, and manage POs end-to-end
  • Ensure timely vendor payments, SLA adherence, and post-event feedback
  • Develop backup vendor options for all critical categories
  • Manage stakeholder communications, event briefings, and pre/post-event updates for senior leaders and business units
  • Act as backup and delegate for the M&E Manager during absence
  • Track event budgets, raise POs, and submit expense reports on time
  • Contribute to newsletters, internal comms, event recaps, and documentation
  • Maintain post-event reports with attendance, feedback scores, and improvement recommendations
  • 5–8 years of experience in an event management company, production agency, or experiential marketing firm — candidates with only in-house coordinator experience may not be preferred
  • Demonstrated ability to independently plan and execute large-scale corporate events (100–1000+ pax) from scratch
  • Strong technical knowledge of AV, production, lighting, stage design, and hybrid event setups — must be able to brief vendors and troubleshoot independently
  • An established and active vendor database across AV, décor, catering, entertainment, print, and gifting categories
  • Prior experience managing festival celebrations, employee engagement events, and REWS-type programming
  • Excellent verbal and written communication with strong stakeholder management skills
  • Proficiency in event management tools, Google Workspace, and project tracking platforms (Asana, Monday.com, or similar)
  • Creative eye for event design, guest experience, and experiential programming
  • Ability to thrive under pressure in a fast-paced, multi-event environment with tight turnarounds
  • On-site –Bengaluru, KA
  • Scheduled Weekly Hours:
  • 48
  • If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
  • At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
  • JLL Privacy Notice
  • Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
  • For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
  • For additional details please see our career site pages for each country.
  • Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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