Lead Document Controller

Overview

What You'll Be Doing

• Serves as the document control job leader, providing technical guidance to lower-level Document Control Specialists assigned to the project.
• Reviews work produced to ensure timely and accurate results.
• Completes performance evaluations for those assigned.
• Implements document/data management solutions with a primary focus on document control and records management.
• Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility.
• Works with other staff members as needed to develop and improve services.
• Responds to changing technology environment and participates in decision making activities relating to customers' needs.
• Provide assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.