Lead Document Controller

Role overview

Responsibilities

• Lead, manage, guide, and train a team of Document Controllers.
• Oversee project document control and records management to project and corporate requirements.
• Establish and improve document control procedures, workflows, and standards.
• Manage EDMS for document control, tracking, and archiving.
• Coordinate processes with clients, contractors, consultants, stakeholders, and service providers.
• Ensure receipt, distribution, filing, retrieval, and retention of project records.
• Coordinate system and procedure training; generate periodic performance reports.
• Lead document control audits, support compliance reviews, monitor performance, and recommend improvements.

Required qualifications and experience

• Bachelor's degree or professional qualification in a technical or related discipline.
• At least five years in document control, records management, or project information management.
• Experience leading and supervising document control teams in engineering, construction, or infrastructure.
• Strong experience with Aconex, Encompass, Citrix, or similar EDMS.
• Experience with electronic workflows, tracking, archiving, and records retention.
• Strong organizational, analytical, and problem-solving skills; excellent written and verbal English communication.
• Ability to manage multiple priorities and stakeholders in a project environment.

Desired skills and experience

• Rail, metro, transportation, or major infrastructure project experience is desired.
• Oracle Primavera Contract Manager (PCM) experience is desired.
• Advanced Aconex administration and workflow management experience is desired.
• Large multidisciplinary engineering and construction project experience is desired.
• Knowledge of project controls, delivery processes, and governance is desired.