Lead Document Controller
Skills
About This Role
A. Project Description
- Setec is serving in capacity of Program Management Office (PMO) consultant
- The program is a major urban refurbishment in Riyadh, featured by a densely populated and highly built-up area.
- The program is primarily a “brownfield” development and includes a significant number of heritage structures having historic value
- Our PMO team is collocated with our clientand functioning under a unified team framework.
- We are under a multi-year agreement with extension possiblity
B. Academic Qualifications
- Bachelor’s degree in Information Management, Records Management, Library and Information Science, Engineering, Business Administration, or a related discipline
- Post graduate degree preferred.
- Relevant professional certification in Document Control / Information Management preferred
C. Years’ Experience
- Minimum 10+ years of hands-on experience in Document Control and Knowledge Management in a fast-paced and dynamic environment in a development organization, working on large-scale development projects
- Experience within KSA / GCC essential.
D. Key Knowledge Factors
- Practical knowledge of Aconex or software is highly desirable
- Strong knowledge of document control standards, procedures, version control and archival practices.
- Proficiency in Electronic Document Management Systems (EDMS) and collaboration platforms (e.g. CDEs, SharePoint or similar)
- Good understanding of regulatory and governance context for development projects in KSA
- Familiarity with project lifecycle stages and documentation needs across design, tendering and procurement, construction and handover
- Excellent written and verbal communication skills with working knowledge of a project management office environments and its diversified members.
- E.
- Team Management Responsibilities, if required
- Serve in a lead role for data and document management, including its registry, storage, and retrieval – and oversee the quality and work product of subordinate staff
- Supervise document control staff and coordinate daily workloads and priorities
- Provide guidance and coaching on procedures, systems and quality requirements
- Monitor team performance against agreed Key Performance Indicators (KPIs) and report any issues to PMO leadership
- F.
Key Responsibilities
- and Tasks
- Develop, implement and maintain document control procedures, naming conventions and workflows.
- Manage the configuration and day-to-day operation of the electronic document management system / common data environment.
- Oversee registration, quality check, distribution, revision control and archiving of all project documents and correspondence.
- Ensure compliance with document control procedures through regular checks and support internal/external audits.
- Act as main point of contact for document control matters, providing training and support to project teams and stakeholders.
- Support knowledge management by maintaining structured repositories and promoting best practices in information sharing.
G. Key Deliverables
- Approved Document Control Plan, procedures and standard templates.
- Fully operational EDMS/CDE with accurate and up-to-date document registers and logs.
- Periodic document control status reports and KPIs for PMO and client stakeholders.
- Audit-ready, well-structured electronic archives meeting retention and traceability requirements.
- Basic user guides and training materials on document control processes and systems.
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