Lead Contracts Administrator

About This Role

• Position

Lead Contracts Administrator

• Office / Department

Abu Dhabi IND

• Reporting to

SME Core Implementation Lead & ADNOC Contracts Administrator

• Key Working Relationship
• CAPEX Manager
• OPEX Manager
• IPC Manager
• INP Manager
• NDT Manager
• P&U Manager
• Site Team Leaders
• Technical Managers
• Customers / Clients / Project Management Consultants
• He/She is expected to establish direct contact with Client and whenever necessary with other Bureau VERITAS organization.
• Minimum Required Qualifications

• Specialty
• Contract Administration for Large Technical Service Contracts
• Operational Performance, Invoicing, and Compliance
• Data Governance, Workflow Standardization, and System Integration

• Education
• Bachelor’s degree in Engineering, Business Administration, Information Systems, or related field.

• Training
• Training in ERP/CORE systems (Oracle, SAP, MS Dynamics, or similar).
• Training in Contract Management and Commercial Compliance.
• Lean Six Sigma Certificate

• Technical knowledge
• Strong understanding of CORE modules (Jobs, Timesheet, Invoicing, Finance, Billing).
• Knowledge of ADNOC contractual frameworks, Frame Agreements, SOs, and invoicing cycles.
• Good understanding of project financials: UR, productivity, PO consumption, AR/AP, time‑to‑invoice.
• Ability to interpret commercial terms, rate structures, and service workflows.
• Proficiency in Excel, Power BI, and data consolidation tools

• Experience
• 10-15 years of experience in contract administration, operations, or project coordination.
• Experience in ERP/CORE implementation or digital transformation projects.
• Experience working with large oil & gas clients (preferably ADNOC).
• Demonstrated experience in invoicing cycle management, timesheet processes, and operational governance.
• Experience in multi‑stakeholder coordination across operations, finance, and commercial teams.
• Responsibilities / Authorities / Accountabilities

• Primary Functions

ADNOC Contracts Management & Administration

• Manage all ADNOC Frame Agreements, SOs, POs, renewals, variations, and commercial conditions.
• Maintain accurate Contract & Project Master Registers and ensure all data is consistently updated.
• Coordinate closely with Finance, Operations, and GPC to ensure full contract compliance.

Invoicing, Timesheet & Operational Cycle Control and Improvement

• Oversee the full Timesheet cycle (collection, validation, approval) to ensure 100% compliance.
• Support invoicing preparation and validation to ensure timely and accurate submissions.
• Track and resolve issues related to disputes, rejected invoices, and missing documentation.

Performance Monitoring & KPI Management

• Develop and manage the Large‑Contracts Performance Dashboard for ADNOC.
• Monitor operational KPIs (UR, TS compliance, IR/Flash cycle time, Time‑to‑Invoice, PO consumption).
• Provide performance insights, analysis, and recommendations to management.
• Lead monthly operational performance reviews with key stakeholders.

Operational Coordination & Stakeholder Management

• Ensure alignment of processes, data, and reporting across all internal teams.
• Support field teams and coordinators in resolving operational roadblocks.

Risk Management & Continuous Improvement

• Identify operational risks (invoice delays, TS gaps, PO exposure, UR drops) and escalate proactively.
• Implement corrective and preventive actions to improve accuracy and cycle time.
• Drive standardization of processes across SME entities to enhance efficiency and control.

Documentation & Compliance Control

• Maintain complete documentation in line with contractual, audit, and compliance requirements.

• Ensure adherence to ADNOC standards, BV policies, and audit readiness at all times.

• Technical Expertise
• Application of codes and standards, project specifications and procedures
• Within his field of competency, the inspector is expected to conduct the activities stated in Primary functions.
• Fully conversant with relevant inspection techniques and able to select the most appropriate inspection technique.
• Able to verify and approve Non-conformities / corrective actions
• Able to identify required Bureau Veritas interventions, based on a pre-defined Quality Plan and according to specified standards.

Able to review / appraise inspection procedures

• Business Requirements
• Report to Team leader about day-to-day inspection, non-compliance /discrepancy to specification.

• Self Management
• Maintains a high degree of expertise through permanent specialized training and knowledge management.
• Ensure that inspection is carried out as per approved drawings / Inspection test plans.
• Meet project development objectives
• Should be Results oriented, Service driven and Problem solving

Comply with company regulations, procedures and Code of Ethics.

• Customer Focus
• Ensure that Inspection is carried out as per Inspection test plans and other applicable Technical specifications.
• Understand client needs and work to achieve successful project outcomes.
• Develop trust and open communication with the client.

• HSE Requirements
• Performance Monitoring

• Continual Development

The opportunities for improvement in

• Technical and professional competencies through attending specialized training courses and seminars

• Stay updated on all Mechanical related developments

• KPI’s
• Contract Governance & Administration
• Timesheet & Operational Compliance
• Invoicing & Financial Cycle Performance
• Monthly completion of Large‑Contracts Performance Dashboard

• Monitored By

SME Core Implementation Lead & ADNOC Contracts Administrator